Overview We are seeking a dynamic and energetic Facilities Rental Coordinator and Theater Manager to lead the management of our event spaces and oversee theater operations. This role is essential in coordinating venue rentals, ensuring seamless event execution, and delivering exceptional guest experiences. The ideal candidate will possess a passion for hospitality, strong leadership skills, and extensive experience managing event venues and theater environments. Facility Rental Operations & Administration Serve as the primary point of contact for all facility rental inquiries, applications, approvals, and ongoing customer communications. Maintain and manage the district-wide facility rental calendar to ensure accurate scheduling and eliminate booking conflicts. Review, approve, or deny rental requests based on facility availability, operational feasibility, and staffing resources. Draft, prepare, process, and maintain facility use agreements, permits, and contracts while ensuring terms and conditions are communicated and strictly enforced. Financial Management & Billing Calculate total rental fees, staffing costs, and operational charges—including additional fees for required PUSD technical staff—to ensure safe and effective facility use. Prepare and issue invoices, monitor collections, track outstanding balances, and ensure timely payment. Coordinate directly with the District Business Office to maintain accurate financial records and accounting for all rental activities. Fine Arts & Site Stakeholder Coordination Collaborate and meet regularly with site administrators to align rental requests with school schedules and site-specific needs. Meet regularly with District Fine Arts staff (Instrumental, Choral, Drama) to review rehearsal, performance, and technical theater schedules, ensuring internal academic and fine arts programs maintain scheduling priority over outside rentals. On-Site Management & Event Supervision Serve as the on-site District representative and provide facility access during evening and weekend events; remain on call during rental activities to handle immediate needs or emergencies. Arrange for post-event custodial coverage to ensure facilities are cleaned promptly following rental activities. Inspect facilities post-event to confirm the site was left in good order, assess any potential damages, and verify compliance with the rental agreement. Technical Theater Operations & Facility Upgrades Manage sound boards and technical production systems for District-sponsored theater events. Enforce district policy that only trained PUSD staff operate District sound boards and technical theater equipment during outside rental events. Coordinate and schedule trained PUSD staff to serve as required sound board operators for third-party facility rentals, incorporating the associated staffing fees into the rental agreement. Train designated District staff on the proper and safe operation of sound and audio equipment. Regularly inspect and monitor the condition of physical theater assets (lighting, audio systems, stage equipment, seating, etc.) to ensure safety and function. Recommend repairs, replacements, and facility upgrades to move District theater venues toward a professional stage and house presentation. This position is eligible for full health insurance benefits. This position also qualifies for Arizona State Retirement System benefits.

Pay:

$50,000.00 - $60,000.00 per year

Benefits:

Employee assistance program Flexible schedule Health insurance Health savings account Life insurance Paid time off Retirement plan

Work Location:

In person