FACILITIES MANAGER

Description:

About SMIL At SMIL, our culture centers on supporting and empowering employees so they can deliver exceptional patient care. We foster a flexible, family-friendly, and inclusive environment that values work-life balance, open communication, and professional growth. With strong benefits, ongoing education support, community outreach, and access to cutting-edge technology, we invest in both the personal and professional well-being of our team. Our commitment to safety, transparency, and continuous improvement creates a collaborative workplace where employees feel heard, valued, and motivated to thrive. Facility Manager Position Summary The Facility Manager is responsible for overseeing all facility operations, maintenance, compliance, and leasing-related functions within SMIL's medical office buildings and outpatient healthcare environments. This role requires a strong working understanding of leasing healthcare space, including medical office lease structures, tenant improvement coordination, and regulatory considerations unique to clinical settings. The Facility Manager plays a critical role by ensuring facilities are safe, compliant, operationally efficient, and aligned with lease obligations—ultimately supporting uninterrupted, high-quality patient care. Facility Manager Detailed Responsibilities Healthcare Leasing & Management Support leasing medical office space, including lease execution and space readiness Interpret and administer healthcare lease provisions, including landlord and tenant responsibilities related to maintenance, utilities, CAM charges, and specialty systems Coordinate and oversee tenant improvement (TI) projects for facilities, ensuring compliance with lease terms and healthcare regulations Serve as the primary point of contact for lease-related operational matters Partner closely with leasing brokers, property management, legal teams, architects, and contractors Facility Operations & Compliance Oversee janitorial contracts, security systems, and preventive maintenance of outpatient facilities Coordinate with property managers to upkeep building systems, including HVAC, electrical, plumbing, and life-safety systems that support clinical environments Conduct routine inspections with each clinical site manager to identify maintenance needs, safety issues, and compliance gaps Ensure compliance with healthcare, life-safety, and building regulations Coordinate emergency response procedures and after-hours support as needed Maintain documentation related to inspections, maintenance activities, warranties, and contracts Coordinate insurance claims when needed Vendor, Project & Financial Management Manage vendors and contractors with healthcare facility experience Oversee capital projects and TI work while minimizing disruption to clinical operations Track common area maintenance (CAM) expenses in alignment with lease agreements Assist with CAM reconciliations and cost recovery documentation Review monthly lease invoices for support and approval Preferred Experience Experience managing Medical Office Buildings (MOBs) or outpatient healthcare facilities Familiarity with healthcare construction, renovations, and phased projects in occupied clinical spaces Experience with lease abstraction tools or property management systems Working Conditions Primarily on-site at healthcare office facilities Occasional after-hours availability for emergencies, tenant move-ins, or critical repairs Regular walking of facilities and visual inspections of clinical and common areas Among the many benefits of a career with Southwest Medical Imaging, are the following: Medical, Dental & Vision Coverage Health Savings Accounts (HSA-available if enrolled in a high-deductible plan) Flexible Spending Accounts (FSA) Dependent Care Reimbursement Accounts (DCRA) Employee Assistance Program (EAP available if enrolled in Health plan) 401(k) retirement plan Paid Time Off (PTO) Company Paid Basic Life & AD&D Insurance Voluntary Life Insurance Voluntary Short Disability Company Paid Long-Term Disability Pet Discount Program 6 paid

Company Holidays Floating Holiday, Jury Duty & Bereavement Leave Tuition Reimbursement Competitive Salary Leadership Mentoring Opportunities Requirements:

Facility Manager Required Qualifications Bachelor's degree in Facilities Management, Property Management, Healthcare Administration, or a related field, or equivalent experience Proven experience leasing healthcare or medical office space (required) Strong understanding of medical office lease structures, CAM charges, and tenant improvement processes Experience working directly with healthcare tenants, leasing brokers, and property management teams General knowledge of building systems that support clinical environments Strong communication, organizational, and problem-solving skills Physical Requirements While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel, reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.