We're excited you are considering a position with us. We welcome and celebrate the expansive experiences and contributions that all members of our campus community bring to the table, whether shaped by career history, academic study, or community engagement. We're committed to a fair and transparent hiring process. For more information about working at Pima Community College, visit the Pima Careers page . All employees are expected to live and work within the state of Arizona as a condition of employment. All selected candidates are subject to a successful completion of a background check. The data we collect during the application process is used to evaluate your qualifications for the role you're applying for. All data is handled with strict confidentiality and in accordance with our privacy policy. Position Summary The Facilities Administrative Coordinator performs departmental duties in assigned areas by coordinating multiple or complex processes that require analytical decision-making skills. The Facilities Administrative Coordinator provides information and assistance to the college departments. The Facilities Administrative Coordinator generates reports, requisitions, and purchase orders. Updates and manages department files and records. Schedules department meetings. The Facilities Administrative Coordinator may conduct training sessions on procedures and expectations for handling off-hour calls. The work schedule for this position is flexible and may include working evenings and weekends and local travel. Duties & Responsibilities Performs duties in assigned areas by coordinating multiple or complex processes that require analytical decision-making skills Provides information and assistance to the college and the public by answering, screening and directing phone calls; reviews and responds to emails; prepares and proofs reports, letters, spreadsheets, and requisitions; coordinates meetings, and takes notes Manages assigned online files and groups, including records management and communication tools. Updates and manages department files and records. Generates reports, requisitions, purchase orders, and monitors invoices. Create and distribute College alerts Gathers, assembles, updates, and distributes a variety of department or college specific information, forms, records, ad-hoc reports and data as requested. Creates presentations in multiple formats. Responsible for developing and maintaining reports and records for the department Develops and demonstrates basic proficiency in AutoCAD within the first year of employment to support Facilities coordination and administrative function Tracks financial activity and departmental budgets; reviews financial transactions and other documents for accuracy and availability of funds. Ensures compliance with laws and College regulations and policies. Prepares financial documents as requested Responds to complex requests for information from staff Interacts with staff and the general public to answer questions concerning processes and procedures. Keeps current with all policies and procedures and processes for College systems and serves as a clearinghouse for inquiries and support to these systems, making referrals to appropriate areas as needed Supervises and evaluate part-time temporary staff to include prioritizing and assigning work; ensuring staff members are trained, making hiring, termination and disciplinary recommendations Distribute revisions of roster to all facilities staff and police dispatch Coordinates projects with administrative leadership, supervisor, and related groups regarding budget, confidential records, and upcoming projects. Stresses the importance of providing detailed communication to campus managers, EH&S and pertinent stakeholders May assist with facilities and IT access requests. Functions as a liaison between staff as assigned Orders and maintains materials and supplies Troubleshoot, advise and support staff and various departments to implement, update and resolve technical problems including submitting and following up on IT tickets, FAMIS requests, purchasing, research requests and similar items Apply critical thinking and make decisions within the scope of the role including anticipating potential changes, concerns, and responses and then makes appropriate adjustments Takes initiative, responds to changing priorities, and facilitates resolution of issues as they arrive Coordinates with other support staff based on area organization including but not limited to arranging coverage, project support, site support and planning, operational support and planning. Provides feedback on these and related activities to administrators and other supervisors Performs all other duties and responsibilities as assigned or directed by the supervisor Job Requirements/Qualifications Associates Degree/Vocational or technical training in office management and Three to five years of related experience providing technology general office support or An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Preferred:

Bachelor's degree and/or advanced certification in administrative support or related area Previous exposure to AutoCAD or similar drafting software

Additional Information:

Develops and demonstrates basic proficiency in AutoCAD within the first year of employment to support Facilities coordination and administrative function May need DMV Check/Current and Valid AZ Driver's Knowledge, Skills and Abilities Knowledge of administrative procedures and practices Knowledge of internal and external customer service principles and practices Knowledge and application of organizational and time management principles Skill in effective communication (both written and oral) Skill in performing a variety of duties, often changing from one task to another of a different nature Skill in positive, productive and flexible customer service Ability to adapt and maintain professional composure in emergent and crisis situations Ability to apply effective and accurate data entry and typing skills Ability to develop and maintain effective and positive working relationships If you require assistance, or a reasonable accommodation for individuals with disabilities, please do not hesitate to contact Pima Community College Human Resources.

Human Resources Contact Information:

Phone:

(520) 206-4624

TTY:

(520) 206-4530

Email:

hr@pima.edu Pima Community College is an Equal Opportunity Employer. We encourage applications from all qualified individuals. Comprehensive Benefits for a Meaningful Career Pima Community College is proud to offer a robust benefits package that supports the health and well-being of our employees. Full-time employees are eligible for a wide range of benefits, including: Medical, dental, and vision insurance Retirement plans and deferred compensation options Flexible spending accounts Life insurance and long-term disability coverage Generous paid holidays, vacation, and sick leave Temporary employees who work twenty (20) or more hours per week for more than nineteen (19) weeks in a fiscal year are required to participate in one of the following retirement plans: Arizona State Retirement System (ASRS) or the Optional Retirement Plan (ORP). To explore the full range of benefits and plan options, please visit our Benefits Page 01

• Did you graduate from high school or receive a GED Certificate? Yes No 02
• This position does not provide sponsorship for an employment visa. Will you now or in the future require sponsorship for an employment visa? Yes No 03
• You must be 18 years or older to apply for this position. Are you at least 18 years of age? Yes No 04
• All employees are expected to live and work within the state of Arizona as a condition of employment.

Do you currently reside in or plan to relocate to Arizona? Yes No 05 Do you have an Associates/Vocational or technical training in office management or higher? Yes No 06 How many years of experience do you have providing technology and general office support? Less than 3 years 3-5 years 5+ years Required Question