A/ASU/NAU

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Duties & Responsibilities Space Planning & Occupant Support:

Works independently and with the Facility and Safety Team, faculty, students, and staff to coordinate space remodels and moves, lab renovations, and occupant relocations. Spaces include labs, classrooms, offices, restrooms, and other common areas of the facility. Works with Facilities Coordinator, faculty advisors, and the FSS Team to achieve the best use of space and complete required improvements, often within limited budgets.

Facilities Operations & Service Coordination:

Provides on-site communication and support for Steward Observatory's main complex facility, custodial, security, and safety efforts. Assists the FSS team in documenting, reporting, and scheduling building and grounds needs, and serves as a point of contact for building occupants, the Steward FSS Team, UFS, and vendors. Provides direct administrative support for the daily functions of the FSS team. Works daily with multiple groups that affect the function and operation of the building. These units include Facilities Management Renovations, Custodial Services, Environmental Health and Safety, outside contractors and others. Supports the daily facility needs of occupants and their assigned spaces. This includes arranging furniture assembly, furniture moves, and the hanging of whiteboards, chalkboards, and pictures. Occasionally assists with basic furniture assembly and moving. Arranges for additional waste and recycling bins and their pick-up when needed. Ensures signage is current and walkways and hallways are clear. Serves as a point of contact to ensure floors and carpets are regularly cleaned and that all required monthly inspections (building condition, vehicle, and custodial services) are completed.

Inventory, Records & Data Management:

Works with the FSS Team to ensure capital equipment and other tracked items are accurately inventoried and appropriately surplused. Assist with inventory management, inventory data systems, equipment loan tracking, surplus processes, and the maintenance and organization of records. Collects and enters data as part of clerical duties.

Safety & Compliance Support:

Assists with safety reports, documentation, and follow-up activities. Performs safety checklist items, such as posting signs, replenishing first-aid kit supplies, checking emergency lighting, and filing monthly forms for AEDs and Stop the Bleed kits. May accompany or assist with inspections.

Administrative Coordination:

Schedules and attends meetings to provide or obtain information for the FSS Team. Performs other duties as assigned. Participates in an after-hours emergency call tree. Knowledge, Skills, and Abilities (KSAs): Knowledge of building systems and maintenance practices. Proficient in Microsoft Office Suite. Excellent communication, collaboration, and coordination skills. Knowledge of maintaining institutional and departmental data and tracking systems. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications High school diploma or high school diploma equivalency is required. Minimum of 3 years of relevant experience, or equivalent combination of education and work experience. Preferred Qualifications FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $18.15 - $22.69 Compensation Type hourly rate Grade 4 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator . Career Stream and Level OC2 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 8/3/2026 Expected End Date Contact Information for Candidates Karl Bell Facility Oversight Manager & Coordinator Steward Observatory karlb@arizona.edu Open Date 7/17/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. 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