Facilities Assistant

Description We are looking for a Facilities Assistant to join our team in Alameda, California. In this role, you will play a key part in maintaining a safe, organized, and efficient workplace environment. Reporting to the Facilities Manager, you will work closely with other team members to ensure seamless daily operations. This is a contract-to-permanent position, offering an excellent opportunity for growth within our organization.

Responsibilities:

• Conduct regular inspections of the office to identify and address facility-related issues, such as lighting, temperature, and cleanliness.
• Coordinate with external vendors for cleaning services, repairs, and scheduled maintenance tasks.
• Monitor and manage office supply inventory, placing orders to ensure adequate stock levels.
• Prepare meeting rooms by arranging furniture, setting up AV equipment, and providing refreshments as needed.
• Assist with office relocations and workspace adjustments, including logistics and vendor coordination.
• Ensure adherence to health, safety, and security procedures throughout the facility.
• Handle incoming and outgoing mail and deliveries, ensuring timely distribution.
• Provide support for special projects, office events, and reconfiguration efforts as required.
• Maintain accurate facility records, including vendor contracts and maintenance logs. Requirements
• Previous experience in facilities management, office administration, or a related field is preferred.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal abilities to collaborate with team members and external vendors.
• Ability to work independently and demonstrate problem-solving skills.
• Proficiency in Microsoft Office Suite; familiarity with facilities management systems is a plus.
• Knowledge of electrical systems, light repairs, and HVAC maintenance is advantageous.
• Understanding of OSHA standards and safety procedures.
• Experience coordinating vendors and managing maintenance schedules.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .