Facilities Coordinator 5

We are looking for a highly organized Facilities Coordinator to support workplace move activity and space planning in Costa Mesa, California. This Long-term Contract position focuses on coordinating employee relocations, managing a high volume of service requests, and keeping workspace records accurate in a fast-moving corporate environment. The role is well suited for someone who is comfortable balancing administrative work with regular coordination across a large campus. Strong communication, attention to detail, and the ability to work effectively with employees, facilities teams, and vendors will be essential to success.

Responsibilities:

• Coordinate internal office moves, seating changes, and department relocations while helping minimize disruption to daily operations.
• Build and maintain move timelines, task lists, and schedules by working closely with employees, facilities staff, IT partners, and outside service providers.
• Manage a large volume of workspace and facilities-related tickets, ensuring requests are tracked, updated, and completed in a timely manner.
• Partner with stakeholders to support space planning efforts, including workspace assignments, seating documentation, and floor plan updates.
• Oversee vendors involved in moves or furniture installation, including scheduling work, reviewing service quality, and helping resolve logistical issues.
• Maintain accurate records for relocated furniture, equipment, and workplace assets so information remains current and organized.
• Coordinate access, timing, and move-day logistics with building management and security teams as needed.
• Prepare reports, documentation, and process updates that help improve move coordination and overall workplace support.
• Troubleshoot issues that arise during move activity, such as scheduling conflicts, missing items, or unexpected operational challenges.