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Facilities Coordinator 5
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Robert Half
Costa Mesa, CA (In Person)
Full-Time
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Job Description
Description We are looking for a highly organized Facilities Coordinator to support workplace move activity and space planning in Costa Mesa, California. This Long-term Contract position focuses on coordinating employee relocations, managing a high volume of service requests, and keeping workspace records accurate in a fast-moving corporate environment. The role is well suited for someone who is comfortable balancing administrative work with regular coordination across a large campus. Strong communication, attention to detail, and the ability to work effectively with employees, facilities teams, and vendors will be essential to success.
Responsibilities:
- Coordinate internal office moves, seating changes, and department relocations while helping minimize disruption to daily operations.
- Build and maintain move timelines, task lists, and schedules by working closely with employees, facilities staff, IT partners, and outside service providers.
- Manage a large volume of workspace and facilities-related tickets, ensuring requests are tracked, updated, and completed in a timely manner.
- Partner with stakeholders to support space planning efforts, including workspace assignments, seating documentation, and floor plan updates.
- Oversee vendors involved in moves or furniture installation, including scheduling work, reviewing service quality, and helping resolve logistical issues.
- Maintain accurate records for relocated furniture, equipment, and workplace assets so information remains current and organized.
- Coordinate access, timing, and move-day logistics with building management and security teams as needed.
- Prepare reports, documentation, and process updates that help improve move coordination and overall workplace support.
- Troubleshoot issues that arise during move activity, such as scheduling conflicts, missing items, or unexpected operational challenges. Requirements
- Prior experience in facilities coordination, moves management, space planning, or a related administrative support role.
- Strong interpersonal skills with the ability to provide detail-focused, client-facing support in a fast-paced workplace.
- Proven ability to manage detailed administrative tasks, documentation, and multiple priorities with a high degree of accuracy.
- Comfort using Slack and Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
- Experience tracking requests, maintaining records or databases, and keeping workspace information up to date.
- Ability to walk throughout a large campus while also handling desk-based coordination responsibilities.
- Strong organizational and problem-solving skills, with the ability to adapt quickly as business needs change.