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Facilities Coordinator - El Segundo, CA
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Aston Carter
El Segundo, CA (In Person)
$44,720 Salary, Full-Time
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Job Description
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Facilities Coordinator - El Segundo, CA Job Description The Facilities Coordinator supports day-to-day front-of-house and facilities operations in a professional office environment. This role serves as the first point of contact for visitors and callers, coordinates meeting spaces and office services, and partners with facilities, vendors, and contractors to ensure that facility-related tasks and work orders are completed efficiently and to a high standard. The position is on-site, Monday through Friday, and is initially planned as a short-term assignment with the possibility of extension. Responsibilities Receive and direct incoming calls to the appropriate personnel or voicemail in a courteous and efficient manner. Serve as the first point of contact for everyone entering the facility, greeting all visitors with a friendly and welcoming demeanor. Follow and enforce security protocols, including issuing visitor badges and managing access as required. Manage front-of-house operations by welcoming visitors, registering and logging inquiries, controlling door access, and escorting guests to meeting rooms to meet their hosts. Greet clients, applicants, and other visitors upon arrival, issuing visitor passes and parking validations while adhering to security procedures. Schedule and prepare meeting and conference rooms, including room setup, arranging furniture, placing catering orders, and securing necessary technological equipment. Request building and housekeeping services as needed to support meetings, events, and daily operations. Perform general clerical duties such as distributing office packages, handling mail, and ordering office supplies to maintain adequate stock levels. Track incoming and outgoing packages, mail, and freight, and arrange messenger or courier services when required. Coordinate hospitality services for guests, including arranging transportation, tickets, reservations, and other logistical needs. Use established procedures and guidelines to solve straightforward problems, escalating issues when they fall outside standard processes. Deliver work output by following defined procedures and processes under close supervision and guidance. Support employee engagement by setting up for events and activities as defined by the team. Ensure the reception area and public spaces remain clean, tidy, and presentable, with furniture arranged in appropriate positions. Report and record any faults or issues with furniture, fixtures, and equipment to the facilities or property management team for resolution. Act as an emergency point of contact and floor warden during drills or actual evacuations, following established safety procedures. Collaborate with clients, vendors, and contractors to help ensure facility-related tasks and work orders are completed accurately and on time. Perform other ad hoc duties as assigned by the supervisor to support facilities and property management operations. Essential Skills High School Diploma or GED. Up to 2 years of job-related experience in facilities coordination, office administration, reception, or a similar role. Ability to follow basic work routines, standards, and established procedures consistently. Strong verbal and written communication skills to exchange straightforward information with visitors, colleagues, and vendors. Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and related tools. Proficiency with basic computer functions and common office software. Strong organizational skills with the ability to manage multiple tasks and priorities in a busy environment. An inquisitive mindset with a willingness to learn and follow guidance. Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups. Demonstrated hospitality and service mindset with a focus on creating a positive experience for visitors and employees. Additional Skills & Qualifications Experience in facilities maintenance, facility management, or vendor coordination is beneficial. Prior exposure to property and facilities management environments is an advantage. Comfort working under close supervision while consistently meeting defined standards and deadlines. Ability to remain composed, professional, and customer-focused in a front-of-house setting. Strong attention to detail when tracking packages, managing room setups, and following security protocols. Willingness to participate in safety drills and serve as a floor warden during emergencies. Flexibility to take on additional tasks and ad hoc responsibilities as operational needs evolve. Work Environment This is an on-site role in a professional office and facilities management environment located in El Segundo, CA. The position follows a standard weekday schedule, typically 8:00 a.m. to 5:00 p.m. or 9:00 a.m. to 5:00 p.m., Monday through Friday. Work is performed primarily at the reception area and throughout shared office and public spaces, with regular interaction with employees, visitors, clients, vendors, and contractors. The environment is structured and process-driven, with clearly defined duties and close supervision to support success in the role. The Facilities Coordinator uses standard office equipment and technology, including computers, phones, and Microsoft Office software. The role may require standing or walking for portions of the day while greeting visitors, escorting guests, and setting up meeting rooms and events. Professional attire is expected to reflect the front-of-house, client-facing nature of the position. Job Type & Location This is a Contract position based out of El Segundo, CA. Pay and Benefits The pay range for this position is $20.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in El Segundo,CA.