Facilities Project Coordinator #688311881

Facilities Project Coordinator #688311881 Pomona, CA Job Details Full-time $16.90 - $27.50 an hour 18 hours ago Benefits Health insurance Dental insurance Tuition reimbursement Vision insurance Qualifications Appeals Record keeping Customer communication Budget management Accounts payable Construction schedule coordination Facilities management Research Mid-level Administrative experience High school diploma or GED Real estate administrative experience Bidding project phase Budget planning Calendar management Vendor relationship management Competitive bidding Contracts Vendor contract management Office management Associate's degree 2 years Communication skills Property management Project management in construction Time management Full Job Description Cal Poly Pomona Enterprises Employment Services

ANNOUNCEMENT OF POSITION VACANCY SUMMARY

: The Facilities Project Coordinator will report to the Assistant Director, Real Estate & Facilities and will work closely with the Facilities Manager to support all facilities activities. The Facilities Project Coordinator will provide administrative support to the Facilities organization, manage office functions including Work Order system, distributing work orders, and daily office operations, accounts payable, maintaining office records, and providing general support services. Additionally, the Facilities Project Coordinator will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, scheduling project activities, and providing scheduling.

SOME OF THE THINGS THAT YOU WILL GET TO DO

(this is just a small sampling of work variety): Coordinates with vendors/contractors in conducting research, obtaining bids, and planning the calendar. Assist with the development of project scope, budget, and timeline Coordinates details and communication of any maintenance projects/upcoming projects Assist with the bid and award process for outsourced vendors Coordinates the activities of the construction teams Provide oversight for the installation of projects Assist in design/construction conflict resolutions Ensure communication to customers on project processes and procedures Manages keys issued to staff and vendors such as checking in and checking out keys. Researches charges disputed by the residents and assists the Facilities Manager with the appeal process. Updates all facilities lock change files and log book within key room Assists Foundation Housing Service (University Village and The Current) staff with administrative support as time permits and serves as a liaison between Facilities and Housing Compose routine and special correspondence. Ability to adhere to a regular work schedule. Other duties as assigned

MINIMUM QUALIFICATIONS

High school diploma; Two to four years related experience and/or training; or equivalent combination of education and experience. Ability to coordinate multiple projects and schedules. Familiarity with work order systems. Experience assisting with budgets, bids, or project tracking. Ability to maintain accurate records. Ability to work both independently and as part of a team

PREFERRED QUALIFICATIONS

An Associate degree is preferred. Previous experience in facilities coordination, property management, or administrative support. Experience working with vendors or contractors and coordinating projects or maintenance activities. Strong organizational and time-management skills. Effective written and verbal communication skills. Cal Poly Pomona Foundation, Inc. offers a rich benefits package that constitutes a major portion of total compensation (paid medical/dental/vision, retirement, educational reimbursement, etc.).

ABOUT US

: As the largest employer of students on the Cal Poly Pomona campus, the Foundation offers valuable work experience and hands-on training to approximately 1,500 Cal Poly Pomona students each year. The Foundation offers positions in various fields; whether it is in the area of technology, science, retail, culinary arts, hospitality management, leadership or research grants, these student employees participate in Cal Poly Pomona's learn-by-doing philosophy and acquire practical skills in their designated field of study. The Foundation also contributes operating support to nearly 1,100 Foundation and scholarship programs every year, including Bronco Athletics. In addition, the Foundation administers grants and contracts, contributes to campus security, and supports several university publications. The Foundation contributes over $1 million annually to Cal Poly Pomona. CSU along with Cal Poly Pomona Foundation strongly recommend faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare an exemption from doing so. The systemwide policy can be found at

COVID-19

Vaccination Interim Policy and any questions may be sent to .

BACKGROUND CHECK POLICY

Cal Poly Pomona Enterprises is committed to protecting the health, well-being, and safety of its campus community and assets. In furtherance of these goals, Cal Poly Pomona Enterprises will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona Enterprises will give an individualized assessment to any information regarding the criminal conviction history that the applicant submits for consideration such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. Cal Poly Pomona Foundation, Inc. is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Cal Poly Pomona Foundation, Inc. may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodation with the employer.