Position Purpose:

The Executive Assistant provides high-level, confidential administrative and operational support to the Executive Director, enhancing effectiveness through strategic coordination, communication management, and project support. This role serves as an extension of the Executive Director, ensuring alignment across departments, building inter-departmental relationships, facilitating meetings and calendar management, providing budgetary support, ensuring the successful completion of self-led projects, and upholding organizational excellence with professionalism, discretion, and sound judgment.

Essential Duties:

Provide professional executive administrative support to the Executive Director of Communications, Product Services, Facilities, Grounds, Transportation, and Custodial departments. Provide comprehensive calendar and email management, meeting coordination, and travel planning. Serve as a representative of the Executive Director in meetings and communications, exercising professional discretion, sound judgment, and follow-through. Act as gatekeeper and liaison, managing communication flow while fostering strong working relationships across departments. Prepare, edit, and manage professional correspondence, reports, presentations, and internal documents with a high standard of accuracy and clarity. Coordinate meetings end-to-end, including agenda development, room or virtual setup (Zoom/Teams), minute-taking, and tracking action items to completion. Support project coordination by tracking milestones, deliverables, and progress across multiple departments. Conduct research, compile data, and prepare reports to support strategic decision-making. Execute financial processes, including running departmental financial reports (Martus), processing invoices (Sage Intacct), submitting purchase requests, and coordinating vendor payments. Reconcile credit card transactions, receipts, and expense reports for the Executive Director and assigned departments, ensuring accuracy and compliance. Support hiring and organizational development efforts, including scheduling interviews, maintaining job descriptions, and updating organizational charts. Exercise resourcefulness and initiative, effectively navigating the organization to resolve issues, gather information, and advance priorities on behalf of the Executive Director. Help coordinate departmental events, meetings, and special initiatives, including hospitality for guests and executives as needed. Demonstrate emotional intelligence, professionalism, and discretion—operating with patience, wisdom, and self-control in all interactions. Uphold ethical standards and represent the organization with professionalism and integrity. Uphold ethical standards and maintain a high level of professionalism in all interactions, representing Andrew Wommack Ministries and Charis Bible College in a positive manner. Perform additional duties as assigned to support departmental and organizational objectives.

Knowledge, Skills, and Abilities:

Must demonstrate a high level of professionalism, tact, and discretion. Ability to operate with a service-oriented mindset while maintaining appropriate professional boundaries. Strong interpersonal skills with the ability to engage others with appropriate formality, respect, and situational awareness across all levels of the organization. Proven emotional intelligence, including self-awareness, self-regulation, and the ability to navigate complex interpersonal dynamics with maturity and sound judgment. Maintain a broad working knowledge of ministry departments, teams, and key initiatives. Proven ability to maintain a high degree of organization, accuracy, and productivity. Excellent scheduling, reporting, and time management skills. Excellent verbal and written communication skills, including presentation support and the ability to manage basic AVL needs for meetings and remote environments. Ability to professionally handle pressure and conflict, remaining composed, solution-oriented, and respectful. Ability to manage multiple competing priorities, leveraging team collaboration to accomplish simultaneous objectives. Ability to lead and contribute within a complex, collaborative team environment. Strong research skills with the ability to gather, interpret, and present data from multiple sources. Proficiency in Microsoft Office Suite (especially Excel and PowerPoint), Outlook, Zoom, Teams, Monday.com, and similar platforms.

Requirements:

Must have a personal relationship with Jesus Christ. Must sign the Statement of Faith. A high school diploma or equivalent education is required. A bachelor's degree in the Administration/Business field is strongly preferred. A Charis Bible College graduate is preferred. Computer training and certifications are desirable. Must pass all required checks.

Experience:

Proven experience as an executive assistant, business administrator, or similar role. 3-5 Years' experience in an Administrative or Executive Assistant position is preferred. 2 Years of Customer Service and/or administrative experience is required. 1-3 Years' experience with Budgets or Financial Statements is required. Experience working in Project Management, or a related field, is desirable. Compensation commensurate with experience. We offer a comprehensive benefits package for full-time employees to include the following: Medical, Dental, Vision, Paid Time Off (PTO), Paid Holidays per year (10), Flexible Spending Account (FSA)-Medical/Dependent Care, Health Savings Account (HSA), Voluntary Life and AD&D, Short Term Disability, Long Term Disability, 403(b)

Retirement Plan, Life Assistance Program, Accident/Hospital, ID Shield/Legal Shield and Telehealth About Us:

Andrew Wommack Ministries (AWM) is a teaching ministry of unconditional love and the balance between grace and faith. For over forty years, Andrew and Jamie have been teaching the truth of the Gospel to the body of Christ by teaching at seminars, in churches, on radio and television , by training others at Charis Bible College , and by developing ministry materials designed to help you in your relationship with the Lord. We are a family here at AWM, we like to have fun, and we love Jesus. You will find that our culture reflects just that. Our core values demonstrate that we serve God's people with Excellence, Faithfulness, and Integrity. Are you interested in helping Andrew fulfill his vision to reach as far and as deep with the Gospel as possible? If so, we are looking for someone faithful, available, willing to learn; and passionate about taking the Gospel Truth to the world.

Application Tips:

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Executive Assistant to the Executive Director of Customer Support and Facilities Management