Executive Director, Facilities

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Job Details Executive Director, Facilities Category:

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Facilities Locations:

Niceville, FL Posted:

Dec 17, 2025

Closes:

Open Until Filled Type:

Full-time Position ID:

195783

Share About Northwest Florida State College:

In over 50 years of service, Northwest Florida State College has earned a reputation for educational excellence and community involvement. As part of Florida's public system of 28 state and community colleges, NWFSC offers bachelor's degree programs, associate degrees, and certificates.

Salary:

Salary Commensurate With Education And Experience Job Description:

The Facilities Director position is directly accountable to the Vice President, Business Operations & Finance for the following duties and responsibilities: The Executive Director, Facilities provides professional direction and leadership for the planning, construction, maintenance, operations, and safety of the College's physical assets, grounds, and infrastructure. This position is responsible for ensuring facilities are safe, well maintained, compliant with all applicable codes and regulations, and conducive to a high-quality learning environment. The Executive Director oversees capital projects, preventive maintenance, energy management, environmental stewardship, and compliance with all state-mandated facilities reporting requirements, including the annual Capital Improvement Plan (CIP) and the Educational Plant Survey. The role also requires strong knowledge of the Florida State Requirements for Educational Facilities (SREF), the Florida Building Code, public construction procurement processes, and related statutes, rules, and regulations. Regulatory Compliance and State Reporting Administers and enforces compliance with the Florida Building Code, Florida State Requirements for Educational Facilities (SREF), National Fire Protection Association (NFPA) codes, Florida Statutes, and all applicable federal, state, and local regulations. Coordinates with a State Certified Fire Safety Inspector to ensure designs, specifications, and facilities meet Florida State Fire Marshal requirements and NFPA guidelines. Prepares and submits the annual Capital Improvement Plan (CIP), the Educational Plant Survey, and all other state-mandated facilities reporting. Maintains up-to-date knowledge of Florida Building Code, SREF, and related rules and statutes. Coordinates with regulatory authorities and state/local agencies on planning, permitting, inspections, safety, and accessibility. Facilities Planning, Construction, and Maintenance Directs and oversees the planning, design, construction, renovation, repair, and preventive maintenance of college buildings, grounds, and infrastructure. Manages contracts for custodial, landscaping, and specialized maintenance services. Ensures efficient operation and maintenance of mechanical, electrical, plumbing, and life-safety systems. Implements cost-effective campus energy management strategies and promotes environmental stewardship, including energy and water conservation, recycling, and sustainable materials use. Maintains accurate records of construction progress, inspections, safety reports, and project documentation, including photographic records. Capital Projects and Procurement Develops project scopes, technical specifications, and cost estimates for facilities-related projects. Coordinates with the Purchasing Department on the development of solicitations for facilities projects and ensures compliance with procurement statutes and rules applicable to facilities contracts. Prepares bid documents, evaluates proposals, and provides recommendations for vendor selection. Oversees contractors, consultants, architects, and engineers to ensure quality, schedule, budget, and compliance with College standards. Financial and Strategic Responsibilities Advises College administration on funding needs to adequately maintain and improve facilities; assists with allocation of fiscal resources for capital projects and maintenance. Develops and monitors departmental and project budgets; reviews and approves contracts according to college policy, change orders, and payment applications. Contributes to the College's long-range facilities master planning process and aligns capital priorities with institutional goals. Safety and Risk Management Coordinates the annual safety inspections at all campus locations as required by Florida Statute. Oversees fire protection systems, alarm systems, emergency egress, and other life-safety features. Ensures compliance with occupational health and safety standards. Collaboration and Communication Serves as the primary liaison between the College and the Florida Department of Education on facilities matters. Works closely with internal stakeholders to ensure facilities projects meet the needs of students, faculty, and staff. Attends pre-construction and construction meetings, providing progress updates to College leadership. Oversees contractors and ensures contract and communication requirements are met. Supervises the Facilities Department staff, prepares staff evaluations, and ensures adherence to College policies. Meets regularly with internal stakeholders regarding the status of projects, coordinates internal moves, tracks the status of projects, and updates leadership regularly. Benefits Health insurance for employee and dependent coverage available. College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS) Optional dental and vision insurance at employee's expense Paid leave accrual (sick and vacation/annual leave) Paid time off for designated holidays, winter break, and spring break Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

Requirements:

Bachelor's degree in construction, architecture, facilities, engineering, design, planning, or a related field. Five (5) years of progressive experience in facilities planning and construction, facilities administration and/or the maintenance of complex facilities preferably those facilities that would be found in a College or University setting. Demonstrated successful experience in building and grounds maintenance and repair. Three (3) years of supervisory experience. Ability to supervise skilled and unskilled workers in a variety of maintenance, grounds keeping, custodial, and ability to supervise contractor relationships. Strong oral and written communication skills.

Additional Information:

Classification:

Administrative II Grant Funded :

N Location:

Niceville FLSA Status:

Exempt Application Deadline:

Open until filled. Review of applications will begin immediately.

Application Instructions:

All sections of the application must be completed. Please provide a complete application package that includes all of the following: NWFSC Application. Resume. A cover letter explaining why you consider yourself qualified for this position. Copies of unofficial transcripts. •After submitting your resume, the following page will allow you to upload additional documents. The maximum allowable size for uploading documents is 10 MB. Documents exceeding 10 MB must be scanned at a lower resolution or divided into separate documents to reduce file size. If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant's grievance should be addressed to the Human Resources Executive Director. Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, gender, or any other legally protected classification in its employment practices or its educational programs or activities. In accordance with the Americans with Disabilities Act, NWFSC strictly prohibits the discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms and conditions of employment. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace. Frequently Asked Questions (FAQs) Powered by Hide Main Navigation