at Northwestern University in

Evanston, Illinois, United States Job Description Job Opening Id:

54459

Department:

Kellogg Facilities Salary/Grade:

EXS/6

Job Summary:

The Facilities and Operations Manager reports to the Associate Facilities Director for Kellogg's Chicago campus and is responsible for planning, scheduling and allocating space for classes, conferences, events and activities pertaining to Kellogg and NU in Wieboldt Hall. The facility operates 7am to 10pm, 7 days a week. This role collaborates and communicates with numerous stakeholders on pre-plan and day of execution expectations and delivery. Assists with developing and implementing policies and procedures. Provides operational support to the Associate Director for all Safety and Emergency Action Plan activities for Kellogg's Chicago Campus. Take on other responsibilities as required to support the Associate Director. This role will typically be scheduled Tuesday through Saturday, but scheduling changes may occur due to business need.

Specific Responsibilities :

60 % Planning and Scheduling Books space in system of record (EMS) at Wieboldt Hall for Kellogg spaces for all academic functions, meetings, speaker events, high-level conferences, and all other gatherings for all Faculty, Staff, Students, Northwestern, and visitor daily events. Audits and reviews building schedule on an ongoing basis. Identifies scheduling conflicts and alerts Associate Director for review. Follows the scheduling guidelines for the approved process of conflict review and resolution. Serves as point of contact for all scheduling requests from Kellogg Faculty, staff, students, and Northwestern event hosts. Requests will require review and approval under direction of Associate Facility Director. Detail all approved scheduling requests in EMS in a timely and efficient manner. Maintains accurate curricular event schedules including buffer time to maximize the Kellogg Faculty teaching environment. Ensures accurate and updated data entry in the Event Management System (EMS). Accountable for collecting and disseminating detailed event schedules, reviewing event requests, and ensure clear request details are provided to maximize customer experience and equip set-up teams with detailed event needs. Participates in advance pre-planning meetings to ensure events follow Building Policies, maintain Kellogg standards, and maximize the Kellogg experience. Update event materials and the EMS as necessary with details from these meetings. Coordinates with all service teams to ensure appropriate resources are scheduled for all events at Wieboldt. May serve To view full details and how to apply, please login or create a Job Seeker account