Office Facilities Administrative Manager

Opening for an Office Facilities Administrative Manager !

Location:

Blue Lagoon/MiamiSchedule:

In office, 8:30-5:50

Salary:

$75,000-$80,000 (small possible stretch)

Benefits:

generous percentage of Medical paid for employee, 15 days PTO, paid Holidays, 401k with generous match, other insurance and other benefits!

Job & Company Overview:

Reputable organization under a corporate umbrella to a nationwide chain. Offers a great work culture where employees have stable careers and the ability to cultivate skills, excellent benefits and other perks! This opportunity manages the office facilities day-to-day operations interacting closely with leadership ! The Office Facilities Administrative Manager oversees all needs of the office Facility, and is the liaison between employees, executive leadership, building property management and external vendors. The ideal candidate has experience developing and improving day-to-day office operations, procedures and processes. And a proactive approach to accomplishing tasks and finding resolution to enhance a great workplace. Prior experience with at least 5 years within Administration, creating workflow processes or documentation of procedures, dealing with building operations and use of MS Office Suite products - is required.

Ensures guests and employees a seamless experience and within day-to-day office operations. Routes incoming calls to the appropriate parties. Distributes mail and coordinates packages. Acts as the main point of contact and "go-to" for various questions and information.

Prepares internal office communications such as notices, events and on procedures.

Creates and improves upon handbook of processes through instructional documents.

Manages compliance on fire drills to evacuations and other scenarios. Issues entry badges and parking including replacements.

Stocks and replenishes kitchen supplies, keeping orderly lay out of inventory.

Schedules reminders to perform and complete various facility routine tasks, weekly, monthly or yearly special tasks and/or new initiatives.

Tracks and updates various spreadsheets, check-lists priorities and special projects.

Corresponds with vendors or building property management and coordinates repairs or maintenance.

Communicates with external vendors for various services, purchases, or repairs. Maintains all updated office certificates and business licenses.

Plans special internal and external company events and seasonal holiday or birthday celebrations.

Directly reports to Human Resources and supports on special projects and initiatives.