A Facilities Manager manages the facilities of a company or organization, including buildings and grounds, equipment, supplies and staff. Oversees maintenance and security of facilities; oversees renovation projects and monitors work to improve energy efficiency, productivity or employee safety. May work in manufacturing and production, or manage hotels, small apartment buildings, trailer parks or recreational facilities.
Facilities Manager J. F. White Properties LLC Newton, MA Job Details Full-time $85,000 - $100,000 a year 17 hours ago Benefits Paid holidays Disability insurance Health insurance Dental insurance 401(k) Paid time off 401(k) matching Life insurance Retirement plan Paid sick time Qualifications Snow removal Incident reporting compliance Computer operation Staff supervision Pricing Contractor management Property management tools Handling insurance claims Coordinating with subcontractors on construction projects Incident management Team supervision Property supervision Incident report management Computer literacy Staff scheduling In-person customer service Facilities life safety systems Team scheduling Mid-level Maintenance schedule management Inspection reporting and documentation Electrical systems facility management Facility energy management Vendor compliance management Records management Cloud-based systems Contractual compliance checks Maintenance task scheduling Incident management operations support Vendor relationship management Full Job Description Job Summary Well established commercial real estate management and investment firm in Newton is seeking a full-time Facilities Manager to oversee the maintenance, safety, and operational efficiency of our facilities. This role involves managing a small team of maintenance staff and the facilities at various commercial real estate buildings.
Properties include:
One 60+ tenant office building - majority of time and demand. ( home base ) Five single tenant buildings - communicate with tenant facility staff and resolve landlord related issues. Assist, as needed, another facility manager who is responsible for four multi-tenant office buildings. Responsibilities Coordinate, schedule and supervise maintenance subcontractors which include, among others, janitorial, landscape, snow removal, HVAC, electrical, plumbing, elevator, lot sweeping, window washing, life and safety. Responsible for scheduling work of staff for weekly property inspection rounds, maintenance tasks, and tenant work order requests. Primary point of contact between landlord and tenant for facilities and construction issues. Perform daily walkthrough at the home base large multi-tenant office facility and its parking garage/lots. Identify repair issues and assign to appropriate staff, vendors, or self-repair. Respond to service calls beyond the routine items. Review vendor work for compliance with contracts. Assist with the coordination of tenant space fit-ups, including among other things, final space punch list inspections. Coordinate access and escort architects, engineer, brokers, and other property professionals. Provide site information and documentation, e.g., photos and narratives of property conditions during visits. Maintain cloud-based property records to include, among other items, plans, contracts, and insurance certificates. Manage the tenant workorder process, from tenant inquiry through billing, e.g., determining and pricing tenant needs, tenant authorization to proceed, vendor coordination and supervision, tenant satisfaction, assure proper billing. Assist with construction pricing, e.g., sub-contractor walkthroughs, pricing summaries, above standard pricing, tenant approval coordination. Coordinate tenant move-ins/outs with tenants. Coordinate new tenant entry signage. Coordinate and supervise tenant vendors as applicable, e.g., ISPs, IT, access and security vendors. Coordinate special tenant cleaning. Assist with facility related invoice approval and coding. Investigate, document, and coordinate incident reports, e.g., power outages, slip and falls, thefts, motor vehicle accidents, etc. Assist with insurance claim pursuit and process. Provided administrative support to construction manager as applicable. Obtain initial and renewal vendor insurance certificates. Respond to emergency issues at all properties. Diagnose the problem and coordinate required response. Assist with snow removal as needed and coordinate related third-party contractors. Operate snow blowers, plow truck, and assist with hand shoveling. Maintain detailed snow removal activity documentation. Coordinate and assist with annual property inspections, backflow tests, state elevator inspections, etc. Maintain applicable property maintenance related supply inventories. The position will involve some hands-on maintenance work as needed. Qualifications Property maintenance in a commercial office environment. Familiarity with energy management and building access systems. Communicate building related issues and solve problems with tenants in an effective and professional manner. Basic computer skills. Operating a full-sized pick-up truck. Work on ladders (e.g., for roof inspections, and overhead ceiling related work (HVAC equip, light bulbs, ballasts ). Snow removal (e.g., plow operation as well as shoveling and salting) Lifting of mechanical equipment. Live within 45 minutes of Newton.
Benefits Compensation:
$85,000 - $100,000 per year ( based on experience ) 401(k), including match and profit share Health Insurance Dental Insurance Life insurance Disability Insurance Paid time off for vacation, holiday, and sick
Pay:
$85,000.00 - $100,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan
