Facilities Coordinator (Peabody Facilities)

Facilities Coordinator (Peabody Facilities) Johns Hopkins University - 4.0 Baltimore, MD Job Details Full-time $18.20 - $33.90 an hour 18 hours ago Qualifications Customer communication High school diploma or GED Full Job Description Affiliated Office Address Baltimore, MD, United States Requisition

ID 121524

Date Created June 09, 2026 Job Function Facilities/Skilled Trades Exempt Status Non-Exempt Shift Type Full Time Schedule 37.5 hours per week Worksite 07-

MD:

Peabody Institute Work Modality On-site:

90-100% of hours worked on-site We are seeking a Facilities Coordinator who will be responsible for the handling of administrative operations for the Plant Operations department of the Peabody Institute. This includes but is not limited to assisting with mail room issues, managing the JIRA work order system, aiding in departmental budget preparations while ensuring that invoices are processed correctly/charged to the correct budgets and ledger accounts, processes and reviews SAP reports for seven costs centers, maintain the space usage database for Peabody buildings, coordinates Peabody sustainability activities based on JHU initiatives, overseeing campus-wide space usage documentation, campus signage, and coordinating outside contractors. Specific Duties & Responsibilities Facilities Administration (Primary Responsibilities) Manage JIRA work order software for Peabody campus. Process and assign service requests based on type of request and availability of technicians. Follow up with Plant Operations Supervisor regarding task completion to ensure that tasks are completed on a timely basis. Provide essential software training and support for Plant Operations staff on JIRA. Socialize the use of JIRA throughout the Peabody community. Communicate software issues to Peabody IT Systems Administrators. Organize changes to campus signage, including directional, room designation, and collaborate with outside contractors to ensure that signage is ADA compliant. Record and maintain the log of campus space designations in collaboration with Johns Hopkins Facility and Real Estate team, Registrar, and other departments. This involves tracking space types, room assignments. Participate in long term space planning projects by assisting with data collection and analysis of current space usage. Converse with outside consultants and associate deans to gauge imminent space needs and clear space use inefficiencies. Provides specialized space reports for campus Associate Deans and Directors. Coordinate campus-wide recycling and sustainability operations through collaboration with JHU Office of Sustainability and outside vendors to support a range of resource conservation programs and maximize recycling opportunities. Represent Peabody at JHU Sustainability meetings and ensure that recycling guidelines are followed at the Peabody Campus Ensure that utility data complies with the BEPS (Building Energy Performance Standards) and assists with periodic audits. Collaborate with Student Affairs to promote recycling throughout the campus and involve the student body in these efforts. Work with Housekeeping supervisors to ensure that recycling disposal is handled in a timely and appropriate way. Serve as the content expert on utility data and environmental performance metrics for the campus. Collaborate with Director of Facilities, Director of Finance, and Associate Dean of Finance and Administration to create short- and long-term budgets for Plant Operations expenses and projects. Navigate SAP software to view current and previous budget information and collaborate with Business Office to make corrections when necessary. Assist with budget preparation and quarterly forecasts Monthly reconciliation of 7 departmental budgets in conjunction with the Director of Facilities. Coordinate preparations for campus opening each semester by collaborating with departments including Student Affairs, Residence Life, and Campus Security, and overseeing certain Plant Operations tasks to completion. Represent the Plant Operations department in inter-departmental meetings to support and facilitate communication and action between departments. Provide general administrative support to the Facilities team. Identify problems within the Plant Operations department and implement solutions under the direction of the Director of Facilities. Coordinates and schedules outside service contractors including but not limited to elevators, HVAC, pest control, and Baltimore Fire Dept. Postal Services (Secondary Responsibilities) Use Winn Solutions WITS tracking software to track incoming parcels and inform recipients of new items through automated email notification. Maintain awareness and complete understanding of postal rates and regulations both in effect and impending. Demonstrate effective customer service by and advising students, staff, and faculty on mailing procedures. Assist with oversight of student labor. Collaborate with the Pitney Bowes and Winn Solutions staff to update and upgrade our software and hardware as necessary. Work with IT Manager to regularly receive automated lists of enrolled students to maintain mailbox list. Provide assistance with the campus mail services budget to guarantee that charges are properly made to individuals and departments. Minimum Qualifications High School Diploma/GED required. Three years related experience required. Technical School training may be considered in lieu of some experience. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Bachelor's Degree. Two years experience in a commercial building maintenance setting strongly preferred. Prior experience in a post office or mail room. Knowledge of postage meters, mail rates and regulations. Effective and professional verbal and customer service skills. Familiarity with Microsoft Office (word and Excel), SAP accounting software as well as ability to learn new software programs.

Classified Title:

Facilities Coordinator Role/Level/Range:

ATO 37.5/02/OE

Starting Salary Range:

$18.20 - $33.90 HRLY ($45,000 targeted; Commensurate w/exp.) Employee group:

Full Time Schedule:

37.5 hours per week

FLSA Status:

Non-Exempt Location:

Peabody Institute Department name: Facilities Personnel area: Peabody Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula:

30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law https:

//www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.