Facilities Coordinator 1 Description We are looking for a Facilities Coordinator 1 to support daily site operations and help maintain an efficient, well-organized workplace. This long-term contract opportunity is ideal for someone who enjoys balancing administrative coordination, vendor communication, and hands-on facility support in a fast-paced environment. The person in this role will work closely with facility leadership, internal teams, and service providers to keep office and property activities running smoothly while delivering a high standard of customer service.

Responsibilities

• Partner with the facilities team to support short-term priorities and ongoing operational goals for the site
• Oversee assigned facility-related activities, ensuring tasks are completed accurately and on schedule
• Coordinate meeting spaces, conference room bookings, and related logistics to support daily business needs
• Arrange and track maintenance visits, vendor appointments, and service activities to minimize disruption to the workplace
• Monitor the condition and functionality of the facility and report issues promptly for resolution
• Welcome visitors, guests, and service personnel while serving as a reliable point of contact on site
• Assist with workplace events and special onsite activities for clients or internal teams
• Support procurement and supply coordination for property and facility needs, including follow-up with vendors and service providers
• Help manage vehicle, equipment, or general site logistics as requested by facility leadership
• Maintain responsive communication with customers and stakeholders to ensure questions and service requests are addressed effectively. Requirements
• At least 2 years of experience in facilities administration, property administration, or a related support role
• High school diploma or equivalent required
• Strong customer service background with the ability to interact professionally with employees, guests, and vendors
• Proficiency in Excel, including the ability to prepare and tailor administrative or operational reports
• Working knowledge of Microsoft Office applications and general office systems
• Ability to organize multiple priorities, meet deadlines, and adapt under changing time constraints
• Strong written and verbal communication skills with a collaborative and detail-oriented approach
• Capable of working independently while also contributing effectively as part of a team.

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