Director, Facilities Finance & Administration

Job Description Department:

Operations and Maintenance Pay Rate Type:

Salary Employee Type:

Job Summary:

The director, facilities finance & administration is responsible for managing the financial affairs in Facilities Services, including operating and capital budgets and accounting operations.

The director manages administrative services that include utility procurement, contract management, fleet management, website maintenance and computerized maintenance management system (CMMS). The director is responsible for development and maintenance of data and information resources related to the facilities and infrastructure of the campus and properties of the College. The director is a key member of the Facilities Services leadership team, acts on behalf of the AVP of campus operations when required, assists the AVP as chief of staff to track initiatives, coordinate department teams, and provide analyses and presentations as needed. Essential Functions To be successful in this position, an individual should be able to perform the essential duties and bring the education, experience, knowledge, skills, and abilities that support the role. Colby College supports the Americans with Disabilities Act and is committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This list of duties is intended to be representative rather than exhaustive, and additional responsibilities may be assigned as needed. Manage all business functions of the department, including accounts payable, purchasing, payroll, administrative support, and personnel affairs; oversee the facilities stockroom and receiving operation. Manage the financial operation of the department, including developing and monitoring the annual operating budget, capital budget, and project spending. Work closely with the AVP on financial planning and assist AVP as chief of staff to track department initiatives, deliverables, coordinate resources, provide financial analyses and metrics, and prepare presentations. Serve as an integral member of the facilities services leadership team to assist AVP in implementing department and college goals and priorities. Develops the Capital Planning and Facilities Strategy to support the college's efforts to steward existing facilities, infrastructure, and college resources while coordinating planning for future capital needs. The position supports the alignment of capital investments with strategic priorities,available resources, and long-range institutional goals. Collaborate with the offices of financial planning and financial services to align department financial plans and budgets with college priorities. Collaborate with the AVPs of campus operations and capital projects and planning and the director of sustainability to manage compliance with college and departmental goals within available financial resources. Manage utility procurement, track utility usage and monitor utility budgets working closely with the AVP of campus operations and the director of Utilities and non-recurring maintenance and the director of sustainability. Manage department administrative services, including overseeing the array of departmental information resources, including the implementation of artificial intelligence, campus fleet, the computerized maintenance management and work order system, maintaining the department website, updating department policies and managing contracts and insurance; managing the annual computer allocation; and the department uniform program. Oversee the collection and reporting of student vandalism data, including the end of year inspection costs, working closely with the office of residential experience and security staff. Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

Position Qualifications Minimum Qualifications:

Bachelor's degree or the equivalent in education and experience; a focus on business or finance preferred Experience managing organizational business and financial operations required Competence with word processing, analytical, presentation and database software required Ability to learn new financial management, information and facilities software systems required. Proven ability to work cooperatively, solve problems, make decisions, and effectively manage personnel and financial resources Positive leadership qualities, integrity, credibility, and the ability to motivate people Demonstrated commitment to continuous quality improvement and the use of sustainability practices Ability to make a positive impact through work as a member of a team and diverse community Valid driver's license required and must meet the College's Fleet Safety Policy requirements

Preferred Qualifications or Skills:

Advanced degree in management, finance or operations research preferred Familiarity with Workday preferred. Familiarity with CMMS preferred. Physical/Mental Demands The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To perform this role effectively, an employee is expected to handle employee information, documents, and sensitive matters with care, professionalism, and respect for privacy. This position involves working with a variety of timelines, including some that require quick turnaround and responsiveness to urgent needs. In this role, the employee will interact with members of the public and others in a variety of situations and conversations. Presenting oneself in a professional, respectful, and thoughtful manner at all times is an important part of the role. This position includes regular movement throughout office spaces, hallways, meeting rooms, and other campus locations. Daily work may involve extended use of a computer, including keyboard and mouse Physical requirements differ by position. In general, most roles involve lifting up to 10 pounds regularly, with some positions requiring occasional lifting of up to 35 pounds or, in more physically demanding roles, up to 50 pounds. Vision requirements for this position include the ability to see clearly at close and far distances and to adjust focus as needed. The work environment is dynamic and engaging, often involving multiple tasks and projects that require shifting focus and strong organizational skills. The noise level is generally moderate; however, there may be occasional moments of louder sounds depending on campus activity.

To Apply:

Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website. Please upload a cover letter and resume to your application. Founded in 1813, Colby is one of America's most selective colleges. Serving only undergraduates, Colby's rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 58 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of more than 2,200 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences. In a period of fast-paced progress, Colby is building on its strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College's deep liberal arts traditions. This new chapter includes the creation of innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics. For more information about the College, please visit our web site: www.colby.edu.