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Facilities Assistant
Job
Robert Half
Kalamazoo, MI (In Person)
Full-Time
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Job Description
We are looking for a Facilities Assistant to support daily building operations for a university environment in Kalamazoo, Michigan. This Long-term Contract, approximately 3-month, position is ideal for someone who is organized, practical, and confident managing facility-related requests with clear communication and accurate records. The role will help coordinate conference room readiness, track maintenance activity, and support smooth day-to-day facilities operations across campus spaces. 100% onsite, M-F, 8am-5pm.
Responsibilities:
- Coordinate day-to-day facilities support activities to help maintain safe, functional, and well-prepared university spaces.
- Monitor and update work orders within a computerized maintenance management system, ensuring requests are recorded accurately and followed through to completion.
- Prepare conference rooms for meetings and events by confirming room setup, equipment readiness, and overall space condition.
- Maintain clear facility records and documentation related to service requests, room usage, and operational processes.
- Communicate with staff, vendors, and internal departments to provide timely updates on maintenance needs and facility support activities.
- Assist with scheduling and tracking routine maintenance tasks to support efficient building operations.
- Review facility issues with attention to detail and help identify practical next steps for resolution.
- Support the facilities coordination function by helping organize requests, priorities, and service follow-up across multiple needs.