Facilities Project Coordinator

Facilities Project Coordinator Salary $87,336.00 Annually Location Main Campus - 1701 E Front Street, Traverse City Job Type Full-Time Job Number 2026-00056 Division Finance & Administration Department Facilities Opening Date 06/09/2026 Closing Date 7/1/2026 8:00

AM Eastern Description Benefits Questions Summary & Qualifications:

The Facilities Project Coordinator is a key member of the Facilities team responsible for overseeing and executing a variety of construction, renovation, and maintenance projects. This role will be responsible for planning, execution, and monitoring of such projects, including procurement, budget management, project oversight, close-out, and any necessary monitoring and preventative maintenance planning. This role requires strong project management and organizational skills, excellent communication abilities, and a service-oriented mindset.

Minimum Qualifications:

Required Bachelor's degree in Construction Management or a related field (Engineering, Architecture, Facilities Management, etc.), or 8+ years of relevant experience (such as project management experience in a construction environment. Working knowledge of construction plans and documents. 1+ year of experience with CAD, Revit, or other BIM software. Valid Driver's License or the ability to obtain prior to the start date

Preferred Qualifications:

10 or more years of project management experience in a construction environment. Project Management Professional (PMP) certification. Experience working for or with institutions of higher education. Essential Responsibilities The Project Coordinator is customer service-minded and communicates openly and effectively with key stakeholders on each project. Help plan and execute projects supporting the College's facilities master plan, strategic plan, and other routine and non-routine projects. Oversees and executes multiple projects from pre-purchase order through closeout; ensures compliance with contracts and specifications, timeliness, and budget. Develops

RFP/RFQ/IDIQ

bid packages for all contracted design and construction services. Plans, schedules, executes, and monitors projects of various nature and sizes, including construction, renovation, space migration, repair, maintenance, and other administrative projects as assigned. Ensures projects meet deadlines, stay within budget, meet milestones, and maintain stakeholder satisfaction throughout all phases. Routinely reports the status of all assigned projects to the Director of Facilities. Conducts preliminary reviews of technical project requests, develops specifications, provides preliminary estimates, and facilitates communication between contractors and internal departments. Provides time and resource estimates for all college departmental projects as assigned or upon request. Facilitates cooperation among contractors and College departments and staff, as applicable; identifies and communicates project milestones, ensures quality of deliverables, and oversees invoicing on assigned projects. Creates and manages change orders and performs job cost analysis. Utilizes a computerized maintenance management system (CMMS) to track project work orders; tracks monthly completion metrics. Supports facilities management team with small project administration (/