Facilities Assistant

We are looking for a Facilities Assistant to support office operations, facility management, and administrative tasks in Burnsville, Minnesota. This is a contract-to-hire position ideal for someone who thrives in a dynamic environment and enjoys ensuring smooth day-to-day operations. The role involves collaborating with various teams, handling office logistics, and maintaining facilities to create a welcoming and efficient workplace.

Key Responsibilities:

Provide visible support at the main office entrance; greet visitors, employees, customers, and vendors in a professional and welcoming manner.

Deliver general reception duties and support for office coordination, including breakroom stocking, supply management, and office upkeep.

Act as the go-to resource for employee questions and requests; maintain a highly visible presence throughout the facility.

Support onsite and offsite meetings and events (room setup, catering, supplies, logistics).Assist with creating and distributing PowerPoint presentations and other communications.

Maintain administrative systems: update cubicle name tags, office signage, and iLobby records for staff and visitors.

Partner with HR to facilitate new hire onboarding (site tours, setup, scheduling) and serve as backup for badge issuance.

Order and restock office and breakroom supplies (beverages, snacks, coffee); may assist with ordering for a second location.

Coordinate with property management and vendors for building services, equipment, and supplies.

Organize and maintain the office key system.

Serve as main backup for shipping and receiving, as well as loading dock monitoring.