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Facilities Assistant
Job
Robert Half
New Brighton, MN (In Person)
Full-Time
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Job Description
Description We are looking for a Facilities Assistant to support daily workplace operations for a Contract position based in New Brighton, Minnesota. This role helps maintain an organized, functional environment by coordinating facility activities, supporting meeting spaces, and assisting with maintenance-related processes. The ideal candidate brings at least 2 years of relevant experience and is comfortable working with computerized systems that track service needs, room readiness, and timekeeping.
Responsibilities:
- Coordinate day-to-day facility support tasks to help keep the site clean, organized, and operating efficiently.
- Monitor conference room readiness by arranging spaces, checking supplies, and addressing setup needs for meetings and events.
- Use a computerized maintenance management system to log requests, track work progress, and help ensure timely resolution of facility issues.
- Assist with scheduling and follow-up for maintenance activities, vendor visits, and general building support services.
- Maintain accurate facility records and support administrative tasks related to work orders, room usage, and operational updates.
- Partner with internal teams to respond to workplace concerns and help deliver consistent on-site support.
- Support timekeeping-related administrative activities using Kronos, ensuring information is entered and maintained accurately when required. Requirements
- At least 2 years of experience in facilities support, workplace coordination, or a similar function.
- Hands-on experience working with CMMS platforms or other computerized maintenance management tools.
- Familiarity with coordinating conference rooms and supporting meeting space logistics.
- Ability to manage multiple requests efficiently while maintaining strong attention to detail.
- Comfortable using administrative systems such as Kronos Timekeeping System or comparable software.
- Strong communication and coordination skills for working with employees, service providers, and internal stakeholders.