Facilities Coordinator

Facilities Coordinator Dairy Farmers of America United States, Minnesota, St. Louis Park Jun 17, 2026 Kemps is looking for a detail-oriented, proactive, and service-focused professional who thrives in a fast-paced, people-centered environment. In this role, you'll play a key part in creating a safe, organized, and highly functional workplace by providing administrative and facility support. You'll oversee day-to-day operations-from maintenance and vendor coordination to workspace setup and employee support-ensuring everything runs smoothly and efficiently. This is a fully onsite position requiring a consistent in-office presence five days per week, allowing you to make a direct and visible impact on the employee experience each day.
In this role you will: Serve as the primary contact for employee facility requests and inquiries
Schedule and oversee vendor work at the facility, including the copy center and mailroom
Process invoices, purchase orders, and expense reports
Collaborate with team members to fulfill office/cubicle requests and new employee desk setup
Assist with furniture and space planning needs
Support meeting requests including conference room setup, arranging audio/visual equipment, and catering needs
Coordinate and support employee and customer events
Coordinate and report facility issues to management in a timely manner
Support mailroom operations, including sorting and processing incoming and outgoing mail and packages; printing, sorting, and distributing invoices; and handling large print job requests
Adhere to the company's Records Retention Policy and ensure records are managed and destroyed in accordance with the established retention schedule
Assist the Security team with the location's access and security control systems, including activating and deactivating access cards and badges, printing badges, updating the security database with access changes, auditing badge usage, ordering badge supplies, and generating security reports
Provide backup support for other office roles (e.g., receptionist) and for other locations as needed
Maintain common areas, office equipment (e.g. coffee machines and Bevi), and office digital resources.
Maintain a clean, organized, and professional workspace
Special projects: Supporting functions and groups, as needed
The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required Education and Experience High school diploma or equivalent
1 to 3 years of administrative support, office coordination, or related experience
Certification and/or License - may be required during course of employment Knowledge, Skills, and Abilities Knowledge of and skill with Microsoft Office Suite and company computer systems
Working knowledge of general business administration practices and procedures
Working knowledge of HVAC, security systems, and any other facilities-related practices and procedures would be an asset
Able to respond courteously and efficiently to inquiries, complaints, and requests
Able to communicate clearly and effectively, both verbally and in writing
Able to work with accuracy and detail oriented
Able to problem solve, multi-task and prioritize own work activities
Must be able to read, write, and speak English An Equal Opportunity Employer including Disabled/Veterans