Facilities Administrative Specialist

A company built to serve you. It's your career, Shelter it! Facilities Administrative Specialist $21.08-$26.14 minimum starting pay

Job Level:

Individual Contributor Shelter maintains broad salary ranges for its roles in order to account for variations in geographic location, education, training, skills, relevant work experience, business needs and market demands. Please remember that this range is the starting base pay only and does not consider other components that make up the total rewards package for the position.

What You Will Be Doing:

Support the operational, financial, and administrative functions of Food Services, including the cafeteria, break rooms, and catering program. Ensure accurate ordering, invoicing, inventory tracking, sales reporting, and menu and catering coordination. Manage key administrative processes and analyze cost and sales data to support efficient operations, expense control, and high-quality food service across the organization. Due to the duties and responsibilities of this position, a Credit Bureau Report may be ordered on final candidates.

What We're Looking For:

Strong organizational and time management skills with the ability to manage multiple priorities. High attention to detail, particularly in data entry, invoicing, reporting, and cash handling. Proficiency in Microsoft Office (Excel, Word, Outlook); experience with systems such as Workday, Touchnet, Mosaic, or similar platforms preferred. Ability to collect, analyze, and interpret basic sales and cost data. Strong communication skills with the ability to coordinate across departments and with external vendors. Problem-solving skills with a focus on efficiency and process improvement. Basic understanding of inventory management and ordering processes. Knowledge of food service operations and food safety standards. Experience supporting cash office operations with a focus on financial accuracy, reconciliation processes, internal controls, and secure handling of funds. Experience in food service, hospitality, or cafeteria operations. Experience with invoicing, purchasing, inventory tracking, or financial recordkeeping. Experience working with data tracking, reporting, or basic analysis. Experience coordinating with vendors or managing service requests. Ability to perform the essential functions of the position, with or without a reasonable accommodation. Shelter's uncompromising commitment to excellence doesn't stop with our customers. We recognize our employees are what make us a premier organization in the insurance industry. Shelter Employees enjoy such benefits as: Health, Dental, Voluntary Vision and Prescription Drug Insurance Savings and Profit Sharing 401(k) Paid Time Off for Sick and Personal Leave, Vacation and Holidays Vitality Wellness Program "Dress for Your Day" Dress Code Flexible Scheduling And much more! #IND1# If interested, please apply by: 04/17/2026