Purpose:

As a Facilities coordinator, you will provide basic support to conference services and soft services operations across the site. This entry-level role focuses on carrying out routine tasks to help maintain meeting spaces and workplace environments to an acceptable standard. You will work under supervision, following clear instructions and established processes.

Essential Functions and Other Job Information:

Major Job Responsibilities:

Conference Services Support

Assist with setting up and resetting meeting rooms (furniture layout, basic equipment, refreshments)
Check rooms are clean, tidy, and ready for use
Report issues with meeting rooms or equipment
Provide basic on-the-day support for meetings when required Soft Services Support
Support delivery of services such as cleaning, waste, and catering
Carry out basic checks to ensure areas are clean and presentable
Report any service issues to supervisors General Facilities Tasks
Help raise or log simple service requests
Carry out routine site checks and report faults or issues
Support with moving equipment, furniture, or supplies as needed
Assist with basic administrative or record-keeping tasks Vendor & Team Support
Work alongside team members and supervisors to complete daily tasks
Assist contractors or service providers when required
Follow instructions for supporting service delivery Customer Service
Provide a polite and helpful service to employees and visitors
Respond to simple queries and direct more complex issues to others Health, Safety & Compliance
Follow all site health and safety procedures
Use equipment and materials safely
Report hazards, incidents, or unsafe conditions

Job Knowledge :

High school diploma or equivalent and relevant formal academic / vocational qualification Previous experience in conference and meeting support is beneficial but not essential

Job Complexity :

Works on assignments that are routine in nature, requiring limited judgment. Has little or no role in decision-making. Supervision Received / Freedom to act: Normally receive detailed instructions on all work. Works under close supervision. Interactions /

Business Relationships:

Contacts are primarily within immediate work unit. Contacts involve obtaining or providing information requiring little explanation or interpretation.

Qualifications:

Education and Experience:

Basic education (e.g., secondary school or equivalent)
Previous experience in maintenance, manual work, or facilities support is beneficial but not essential

Knowledge, Skills, and Abilities:

Skills & Competencies

Willingness to learn and follow instructions
Basic practical/handy skills
Reliable and punctual
Good attitude and teamwork skills
Ability to follow safety procedures Technical Knowledge
Basic understanding of tools and equipment (desirable)
Interest in building systems or maintenance trades

Working Conditions and Environment:

Indoor environment

Physical Requirements:

Standing:

Remaining on one's feet in an upright position

Frequently

Walking:

Moving about on foot

Frequently

Sitting:

Remaining seated to perform tasks

Frequently

Lifting:

Raising or lowering objects

(Estimated Weight Range)
Frequently

Carrying:

Transporting objects manually

Frequently Pay Rate Range:
$20
$22.

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