Facility Operations Assistant

Nature of Work This position is responsible for administrative and manual work involving and variety of duties related to facility operations, purchasing and distribution of supplies, asset and surplus property management. Performs varied tasks such as being responsible for receiving, storing, maintaining and issuing campus supplies, materials and general hardware. Use of the computer maintenance management software (CMMS) applications, ability to generate reports and analyze data to make decisions is central to the work of this position. Work also involves determining inventory levels, preparing bid sheets and purchase orders for vendors, packaging and delivering supplies to departments based on routine requests. Work also involves the collection of surplus property and the storing of surplus property through appropriate channels. This position helps coordinate building moves when facilities are renovated or staff relocates. General supervisory oversight is provided for this position.

Examples of Work Performed Essential Duties:

Manage Mail Room Postage meter operation, trouble shooting, and maintenance Bill back for all appropriate orders as necessary Monthly billing of postage charges to departments Liaison for all carriers (i.e., UPS, Fed-Ex, RPS) Process bulk or mass mailings Track all expenditures Collect and distribute all campus mail and freight Act in conjunction with College Maintenance Services as College Receiving for deliveries made to campus Responsible for all mail related reports and reporting Provide window services to customers Use of the computer maintenance management software (CMMS) applications, ability to generate reports and analyze data Receive, store, maintain, and issue campus supplies, materials and general hardware Maintain department injury prevention plan and update annually Coordinate department injury prevention training and update training materials annually; trainings are completed as necessary and with annual renewals. Coordinate quarterly Campus Facilities, Safety, and ADA Safety meetings and transcribe meeting minutes

Secondary Duties:

Assist with coordinating building moves when facilities are renovated or staff relocates Act as backup for facilities Office Assistant Act as backup for motor pool support Operate forklift for the purpose of loading and unloading freight Act as content manager for assigned websites Required Qualifications Any minimum level of education, experience or training which provides the required skills, knowledge and abilities needed to perform the assigned work. Must possess a valid driver's license. Must be able to operate rough terrain forklift and utility vehicles. Ability to work in extreme hot or cold; bend, crouch and climb; assist in safe lifting in excess of 75 pounds; and, sufficient strength to perform assigned tasks. Strong people and customer service skills Preferred Qualifications Computer experience Physical Demands The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. The physical requirements for this position may include, but are not necessarily limited to, the ability to lift and carry up to 75 pounds, push and pull, bend/stoop, twist, reach, walk, sit, stand, and attendance. License and Certification Requirements None Other Requirements Successful background and driving records and credit check Salary Information $39,179-$41,138 FTE 1.000 FLSA Non-Exempt Union Status NAPE Number of Vacancies 1 Posting Detail Information Posting Number PS1628P Desired Start Date Open Date Close Date Open Until Filled Yes Special Instructions to Applicants General Information EEO Statement The Nebraska State Colleges are equal opportunity institutions and prohibit unlawful discrimination and harassment. Each College has designated an individual to coordinate the Colleges' non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website. Veteran Statement This position is subject to Veterans Preference. Facility Operations Assistant Nebraska State College System Nature of Work This position is responsible for administrative and manual work involving and variety of duties related to facility operations, purchasing and distribution of supplies, asset and surplus property management. Performs varied tasks such as being responsible for receiving, storing, maintaining and issuing campus supplies, materials and general hardware. Use of the computer maintenance management software (CMMS) applications, ability to generate reports and analyze data to make decisions is central to the work of this position. Work also involves determining inventory levels, preparing bid sheets and purchase orders for vendors, packaging and delivering supplies to departments based on routine requests. Work also involves the collection of surplus property and the storing of surplus property through appropriate channels. This position helps coordinate building moves when facilities are renovated or staff relocates. General supervisory oversight is provided for this position.

Examples of Work Performed Essential Duties:

Manage Mail Room Postage meter operation, trouble shooting, and maintenance Bill back for all appropriate orders as necessary Monthly billing of postage charges to departments Liaison for all carriers (i.e., UPS, Fed-Ex, RPS) Process bulk or mass mailings Track all expenditures Collect and distribute all campus mail and freight Act in conjunction with College Maintenance Services as College Receiving for deliveries made to campus Responsible for all mail related reports and reporting Provide window services to customers Use of the computer maintenance management software (CMMS) applications, ability to generate reports and analyze data Receive, store, maintain, and issue campus supplies, materials and general hardware Maintain department injury prevention plan and update annually Coordinate department injury prevention training and update training materials annually; trainings are completed as necessary and with annual renewals. Coordinate quarterly Campus Facilities, Safety, and ADA Safety meetings and transcribe meeting minutes

Secondary Duties:

Assist with coordinating building moves when facilities are renovated or staff relocates Act as backup for facilities Office Assistant Act as backup for motor pool support Operate forklift for the purpose of loading and unloading freight Act as content manager for assigned websites Required Qualifications Any minimum level of education, experience or training which provides the required skills, knowledge and abilities needed to perform the assigned work. Must possess a valid driver's license. Must be able to operate rough terrain forklift and utility vehicles. Ability to work in extreme hot or cold; bend, crouch and climb; assist in safe lifting in excess of 75 pounds; and, sufficient strength to perform assigned tasks. Strong people and customer service skills Preferred Qualifications Computer experience Physical Demands The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. The physical requirements for this position may include, but are not necessarily limited to, the ability to lift and carry up to 75 pounds, push and pull, bend/stoop, twist, reach, walk, sit, stand, and attendance. License and Certification Requirements None Other Requirements Successful background and driving records and credit check Salary Information $39,179-$41,138 FTE 1.000 FLSA Non-Exempt Union Status NAPE Number of Vacancies 1 Posting Detail Information Posting Number PS1628P Desired Start Date Open Date Close Date Open Until Filled Yes Special Instructions to Applicants General Information EEO Statement The Nebraska State Colleges are equal opportunity institutions and prohibit unlawful discrimination and harassment. Each College has designated an individual to coordinate the Colleges' non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website. Veteran Statement This position is subject to Veterans Preference.