Job Description
Temporary Facilities Project Manager Avior Wealth Management LLC Omaha, NE Job Details Temporary | Part-time | Contract 2 days ago Qualifications Vendor relationship building Microsoft Excel Microsoft Outlook Expense management Facilities management Project coordination Attention to detail Organizational skills Managing projects Communication skills
Full Job Description Temporary Facilities Project Manager Location:
Omaha, NE | Type:
Contract / Temporary | Department:
Facilities & Operations Position Overview Avior is seeking an experienced Temporary Facilities Project Manager to support a variety of ongoing facilities-related initiatives across our office locations. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and can manage multiple projects simultaneously with minimal supervision. The successful candidate will serve as a key point of coordination between internal teams, vendors, landlords, and staff to ensure smooth execution of facilities projects from initiation through completion. Key Responsibilities Office Relocations & Moves Plan, coordinate, and execute office moves and internal space reconfigurations Develop and manage move timelines, checklists, and communication plans Coordinate with IT, vendors, and building management to ensure seamless transitions Serve as the primary point of contact for staff during relocation activities Vendor & Utilities Management Manage relationships with utility providers, telecom vendors, and service contractors Coordinate new service setups, transfers, and disconnections in conjunction with office openings, closings, or relocations Obtain and review vendor proposals, track service agreements, and ensure timely delivery of services Resolve service issues and escalate as needed to ensure minimal disruption to operations Lease Administration Support Track and manage critical lease dates including renewal options, termination notice deadlines, and new lease execution timelines Prepare and distribute lease-related notifications and correspondence Coordinate with legal counsel, landlords, and senior leadership to progress lease transactions Maintain an organized and up-to-date lease tracking log across all office locations Staff Communication & Change Management Draft and distribute clear and timely communications to staff regarding facilities changes, timelines, and expectations Serve as a responsive point of contact for employee questions related to office transitions or facilities updates Partner with HR and operations leadership to ensure staff experience is prioritized throughout projects Facilities Documentation & Vendor Inventory Develop and maintain comprehensive facilities documentation for each office location, including floor plans, building contacts, and operational procedures Build and manage a vendor inventory by location, cataloging all service providers, contract terms, and contact information Document and track all office equipment by location, including condition, age, and maintenance or replacement needs Establish standardized templates and processes to ensure documentation remains current and accessible to the team General Project Management Maintain detailed project plans, status reports, and action items logs across all active facilities initiatives Proactively identify risks, dependencies, and roadblocks and communicate them to leadership Track budgets and expenses related to facilities projects and flag variances Provide regular project updates to key stakeholders Support other small facilities and operations projects assigned by leadership Qualifications Required 3+ years of experience in facilities management, project coordination, or a related operations role Demonstrated experience managing office relocations, vendor relationships, or lease administration Strong organizational skills with the ability to manage multiple projects and priorities simultaneously Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with project management tools a plus Ability to work independently and exercise sound judgment with minimal oversight Preferred Experience in professional services, financial services, or multi-office environment Familiarity with commercial lease terminology and processes Working Conditions This is a temporary contract position expected to last approximately 3 months. Approximately 20-40 hours per week. There is flexibility in hours and working remotely with the ability to be in the office as needed. Work Location:
In person
