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WESTSIDE COMMUNITY SCHOOLS 909

South 76th Street Omaha, NE 68114

POSITION:

FACILITY RENTALS ASSOCIATE - 12

Month - Part-Time (25 Hours Per Week)

DEPARTMENT

Building Services / Operations & Facilities

REPORTS TO

Director of Facilities

JOB RESPONSIBILITIES

Multiple tasks include but are not limited to: Coordinate and manage community rental requests and scheduling of district facilities, including gymnasiums, athletic fields, auditoriums, classrooms, and other available spaces. Maintain accurate facility rental calendars, ensuring district and school activities receive scheduling priority. Respond to rental inquiries and communicate with community organizations regarding facility availability, rental procedures, expectations, and district guidelines. Prepare rental agreements, confirm reservations, and maintain accurate rental records. Coordinate with building administrators, school administrative assistants , custodial staff, and other district personnel regarding facility use and event needs. Communicate facility setup requirements, equipment needs, and special arrangements to appropriate district personnel. Identify upcoming events requiring additional staffing, building access, or overtime support. Provide weekly facility rental schedules and communicate scheduling changes or cancellations to appropriate personnel. Conduct facility tours and meet with prospective rental groups as needed. Coordinate seasonal facility requests, including youth athletic programs and community organizations. Assist with planning and coordination of special events and long-term facility rental arrangements. Communicate weather-related and districtwide facility cancellations to affected rental groups. Coordinate with designated district personnel to address building access concerns, facility emergencies, and operational issues. Maintain positive relationships with community partners while ensuring compliance with district facility-use procedures. Other duties as assigned.

QUALIFICATIONS

REQUIRED High school diploma or equivalent. Strong organizational skills and ability to manage multiple schedules, requests, and deadlines. Excellent written and verbal communication skills. Ability to provide professional, responsive customer service to school staff, community organizations, and the public. Proficiency with computers, email, electronic calendars, and standard office applications. Strong attention to detail and ability to maintain accurate records. Ability to work independently, prioritize responsibilities, and exercise sound judgment. Ability to collaborate effectively with building administrators, district personnel, and community members. Ability to maintain confidentiality and demonstrate professionalism in all interactions. Ability to work a flexible schedule, including evenings and weekends as needed.

PREFERRED

Some college coursework or postsecondary education Previous experience in facility scheduling, event coordination, community programming, customer service, or administrative support. Experience working in a school district Familiarity with rental agreements Experience coordinating multiple events, organizations, or shared-use facilities.

PHYSICAL REQUIREMENTS

(ADA Compliance Regulations) Ability to perform general office responsibilities, including prolonged periods of computer use. Ability to move throughout district buildings and facilities, including walking and standing during facility tours. Ability to occasionally lift or move materials associated with general office and event coordination duties. Ability to travel between district facilities as needed.

WORK SCHEDULE

Part-time, 12-month, hourly position, approximately 25 hours per week. Flexible daily reporting schedule to accommodate evening and weekend facility rentals, events, and operational needs. Evening and weekend hours required as needed, with scheduled hours adjusted accordingly based on district needs. Work hours and scheduling expectations will be established in coordination with the position's supervisor.

Note:

Background checks and other applicable pre-employment requirements are required as part of the hiring process. Benefits are available in accordance with applicable district policies and eligibility requirements.

Application Procedure:

Westside Community Schools is an EEO employer