Facilities Coordinator

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Operation Managers regarding all repairs, maintenance, work orders, purchase orders and invoicing.

What You'll Do:

Work with service providers to make sure they implement and recognize all procedures, policies, and reporting formats.

• Process purchase orders; support purchase order tracking and issue resolution.
• Manage vendor invoices and support accounts payable processing, including verifying coding, allocations, and required documentation. Assist manager with facilities capital and operating expense budgets; support tracking and reporting against budget
• Support CMMS (computerized maintenance management system) administration, including reviewing open work orders and preventive maintenance schedules.
• Acknowledge all client inquiries and ad hoc requests Collect information reports to find out performance and progress status.

File work orders, proposals, department files, and other paperwork submitted by vendors. Follow instructions, short correspondence, and memos and ask clarifying questions. Respond to common inquiries or complaints from clients, co-workers, and supervisors. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Impact through clearly defined duties, methods, and tasks are described in detail. Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

High School Diploma or GED with up to 2 years of job-related experience. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with an inquisitive mindset. Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups .