Operations Facilities Coordinator - Long Island, NY

About:

Collins Building Services (CBS) is proud to be a leading firm in facility management throughout the New York Tri-State area for over 30 years. Clients choose us for our commitments of superior quality service, transparency, and innovation, tailored to their individual needs. With over 3,200 employees, Collins Building Services' operations team is responsible for providing the excellent service that has been recognized throughout the industry. This is a unique opportunity to join an established company that is investing in constant innovation, turning customer feedback into actionable insights for business success and solutions. If you want to work for a company that's focused on providing you the best experience with a continued focus on your personal growth and development - join the CBS Operations Team!

Job Overview:

The Facilities Coordinator will assist the Operations Management Team, in a variety of administrative responsibilities in a facilities environment. This position is responsible for administrative support for timekeeping, basic on-site human resources duties, reception, customer service, and other related tasks.

Responsibilities:

Track approved proposals. Process invoices, including monthly Brickman and monthly phones. Track and reconcile Department of Building inspections. Handle phone inquiries and general customer service and relay requests to staff. Submit monthly billing using CBS' proprietary software systems and Microsoft Excel. Review and track all invoices and vendor communication. FACMAN - Facility Management System administration. Creation and tracking of all billable Work Orders for Projects and events as per scheduling related to this account. Generate weekly, monthly and quarterly reports pertaining to budget tracking and expense reports. Administration of equipment Maintenance and inventory.

Qualifications:

High School Diploma. Minimum of 2 years of professional administrative experience. Must be highly organized with great attention to detail and a high standard for accuracy.

Advanced technical skills:

strong knowledge of Excel and Microsoft Suite systems, high comfort level leveraging reporting tools daily. Strong relationship building skills, specifically able to build effective relationships with client management, other facility teams, client representatives, CBS staff and management. Knowledge and ability to utilize online facilities maintenance management systems a plus. Experience in a union environment is a plus. Proactive to raise concerns and recommendations to management whenever possible. Self-starter able to work with a high degree of urgency and under pressure to meet deadlines. Able to work in a fast paced environment with multiple projects at the same time. Strong English communication skills both written and verbal. Able to work in a professional manner at all times and actively contributes to a positive team environment. _________________________________________________________________ Collins Building Services provides equal employment opportunities to all employees and applicants. The Company does not discriminate in employment opportunities or practices on the basis of race, creed or religion, color, national origin, sex, age, disability or handicap, marital status, military or veteran status, sexual orientation, citizenship or citizenship status, or any other characteristic protected by federal, state, or local law.​

Job Type:

Full-time Pay:

$26.00 - $28.00 per hour Application Question(s): Are you able to work a Monday to Friday, 8:00am to 5:00pm schedule? Are you able to reliably commute to the Long Island region?

Language:

Spanish (Required)

Work Location:

In person