Administrative Asst/Exec. Asst 2 (2-4 years)

We are looking for a detail-oriented administrative team member to support daily operations for an on-site Facilities team in Rochester, New York. This Contract position is well suited for someone who enjoys organized, process-driven work and takes pride in keeping tasks moving efficiently. The role focuses on coordinating service activity, maintaining accurate records, and serving as a reliable point of contact for internal customers and technicians. You will play an important part in helping the team stay organized and responsive in a fast-paced operational environment.

Responsibilities:

• Coordinate incoming facilities-related work requests, monitor status updates, and ensure items are completed and formally closed in a timely manner.
• Maintain accurate space, asset, and move information within internal tracking systems to support daily operational needs.
• Distribute service assignments to Facilities technicians and maintain visibility on progress from initiation through completion.
• Communicate with technicians and internal customers to gather updates, resolve routine questions, and support timely follow-through.
• Prepare and enter purchase requisitions and related procurement transactions using Ariba and other internal tools as needed.
• Keep administrative records organized and up to date to support efficient facilities operations and reporting.
• Provide day-to-day office coordination and administrative assistance for the on-site Facilities team.
• Support service request workflows by reviewing details for accuracy, updating system information, and helping maintain consistent process execution.