Facilities Manager

City of Warrensville Heights

POSITION TITLE

Facilities Manager

REPORTS TO

Chief of Staff /

Mayor Position Summary:

The Facilities Manager will oversee all building-related activities and grounds maintenance for various buildings throughout the city. He/She will be responsible for ensuring the facilities are safe, up to code, and fully operational. He/she will be responsible for managing contractors and working with third-party vendors. The Facilities Manager reports to the Chief of Staff and Mayor. He/She will serve at the pleasure of the Mayor.

Job Responsibilities:

Plan and coordinate all installations with regards to various city buildings Manage the upkeep of equipment and supplies to meet health and safety standards. Inspect buildings' structures to determine the need for repairs or renovations. Review utilities consumption and strive to minimize costs. Supervise external contractors. Handle service contracts. Keep financial and non-financial records. Perform analysis and forecasting. Ensuring the efficiency of all building systems. Planning building maintenance and operational programs. Managing all vendor contracts. Preparing operating reports and budgets. Maintaining a safe work environment for all employees. Ensuring all processes and compliance programs are met. Managing facilities planning and space allocation. Preparing cost estimates for equipment. Coordinating with department heads and building contractors. Managing maintenance of grounds of various city buildings. Negotiating bids and contracts for third party workers. Coordinating building security and maintenance services. Managing and supervising all facilities related to the building ( Civic Center, Chateaux at Emery Woods, Warrensville Heights Muni Center, Fire Station 1, Fire Station 2, Service Department & Old Service Department. Coordinating all maintenance issues and schedules. Preparing and filing reports with government and regulatory authorities including environmental permitting. Operating and maintaining equipment. Create and manage budgets, allocate resources, and oversee expenditures.

Requirements and Skills:

Proven experience as facilities manager or relevant position. Well-versed in technical/engineering operations and facilities management best practices. Knowledge of basic accounting and finance principles Excellent organizational and leadership skills Good analytical/critical thinking Follows all company policies and procedures Able to multitask, prioritize, and manage time efficiently Eager to expand the company with new sales, clients, and territories Goal-oriented, organized team player Encouraging to team and staff; able to mentor and lead Self-motivated and self-directed Experienced at compiling and following strict budgets Accurate and precise attention to detail. Strong written and verbal communication skills. Assists team members when needed to accomplish team goals. The ideal candidate will have a positive attitude and be a problem-solver Strict adherence to company philosophy/mission statement/sales goals Strong leadership skills to guide teams, delegate tasks, and make important decisions. Highly organized to manage tasks, schedules, facilities maintenance, and resources efficiently. Effective problem-solving and analytical skills. Excellent communication skills. Good time management with the ability to prioritize tasks. Able to recognize hazards and take measures to ensure a safe environment. Crisis response during emergencies. Adaptable at managing unforeseen challenges and evolving organizational needs. Teamwork in leading and being part of a team. Stress management and able to make decisions under pressure. Proficient with technology such as security systems, space planning software, and managing maintenance requests. Operating and maintaining equipment. Create and manage budgets, allocate resources, and oversee expenditures. Computer skills; may include scheduling with Microsoft Office Suite or similar software. Ability to physically stand, bend, squat, and lift up to 25 to 30 pounds

Required Education and Experience:

Relevant professional qualification (e.g. CFM) will be an advantage High school degree; bachelor's degree in engineering, facilities management, business management or related field preferred. Certification in facilities management a plus. Previous experience in maintenance supervision or related field

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Pre-Employment Requirements :

Offer of employment is contingent upon final candidates educational and experience verification, successful completion of pre-employment criminal background check. •

Job Classification:

Facilities Manager •

Salary Range:

$65,000.00 - 95,000.00 •

Work Location:

4743 Richmond Road, Warrensville Hts. Ohio 44128 •

Work Hours:

9:00am - 5:00pm evenings and/or weekend may be required •

Equal Opportunity Employer Job Type:

Full-time Pay:

$65,000.00 - $95,000.00 per year

Benefits:

401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person