Facilities Coordinator I

Facilities Coordinator I Medxcel•2.7 Tulsa, OK Job Details 19 hours ago Qualifications Meeting minutes Record keeping Document review (document control) Phone communication Supplier management Event coordination Expense management Greeting customers Content editing Filing Executive administrative support Improving operational efficiency High school diploma or GED Vendor relationship management Data entry Order placement Equipment maintenance Clerical experience Office management Managing executive calendars 1 year Expenditure monitoring Ad-hoc reporting Travel scheduling Entry level Client interaction via phone calls

Full Job Description Overview:

Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results. The Facilities Coordinator I is responsible on a daily basis for ensuring the smooth operation of the office and administrative functions, as well as providing administrative support to assigned leader. This position administers office systems and services including vendor management, daily operations, voicemail systems, and clerical functions. The coordinator is also responsible for any ad-hoc data input, as well as assistance in committee meeting preparation and reporting. This position is located at St. John Medical Center•Tulsa, OK.

Responsibilities:

Facilities Department Support•50% Presents a professional, welcoming first contact to all clients, vendors, staff, etc.•by phone, in person, and email. Keeps office equipment maintained. Provides general meeting support, including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying + faxing. Assists leaders in preparing committee reports, including maintaining or obtaining data needed by the various committees. Orders and manages supplies/tools and maintenance of storage areas. Makes staff travel arrangements and expense tracking, program and stipend supplies, etc. Identifies and implements systems to streamline and gain efficiencies in work processes. Organizes and coordinates projects, conferences and other events. Participates in multidisciplinary meetings, committees, and projects addressing issues related to educational initiatives, conflict resolution, cost containment issues, implementation of new services/systems, and performance measures. Prepares meeting minutes & follow-up on action items. Works on special projects as needed. Administrative Support•50% Tracks and helps manage calendar, assist with meeting set up, and other duties as assigned. Establishes and maintains various filing and records management systems. Makes travel arrangements; prepares itineraries; prepares, compiles, and maintains travel vouchers and records. Reviews, proofreads, and edits documents prepared for the administrator's or executive's signature and as otherwise requested. Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings.

Qualifications:

Requirements:

Must have one or more of the following: High School Diploma. 1 or more years' experience in administrative role(s). Other equivalent combination of relevant education or experience. #MFMBM