Coordinator of Facilities Department

Coordinator of Facilities Department Salary $27.00 - $30.00 Hourly Location Blue Bell Job Type Regular Full-Time Job Number 202600189 Division Administrative Services Department Facilities Management Opening Date 06/08/2026 Closing Date 6/28/2026 11:59 PM Eastern FLSA Non-Exempt Job Level 14 Reports To Senior Director of Facilities Management Classification ADM Description Benefits Questions

BASIC PURPOSE

The Coordinator of Facilities will be responsible for coordinating the optimal working environment for the entire facilities division by providing maintenance and support services to appropriate areas. Equally as important, the position will follow tasks such as purchasing and payroll from beginning through completion. The position will make certain that companies receive the purchase order and then follow through to completion of the job, or verification that the items were received. The Coordinator will be responsible for dispatching employees effectively for routine emergency calls received for the department. The Coordinator supports the Maintenance, Capital Projects, Custodial, and Grounds operations at both campuses. •This position requires a drug screening as part of the employment process. •This position has college-wide responsibilities. The primary office location is the Blue Bell campus.

ESSENTIAL DUTIES AND RESPONSIBILITIES ESSENTIAL DUTIES AND RESPONSIBILITIES

Coordinate multiple calendars, meetings, and projects for the Director of Facilities and all the departmental calendars. Coordinate Facilities Management-wide purchasing, including requisitions, purchase orders, credit card usage, vendor onboarding, and documentation. Identify cost-saving opportunities and engage vendors to ensure best-value procurement. Utilize eCommerce platforms to identify qualified vendors, streamline purchasing workflows, and enhance cost-efficiency. Ensure quotes and bids are received in a timely manner. Maintain service agreements and contracts, tracking renewals and assuring vendor compliance. Collaborate with campus departments to identify Facility needs and coordinate with Facilities Management administration and staff to complete repairs and service requests quickly and effectively. Support the coordination of deferred maintenance projects and associated budgets that include the Facilities Master Plan to 2033 (PDE) and the annual facilities deferred list. Prepare for monthly deferred maintenance meetings within the Facilities Management team and finance for the PDE items. Receive and dispatch facility calls to appropriate personnel. Create work orders for each job. Enter receipts for work orders to track for the appropriate budgets. Close out work orders after the supervisor approved them to be completed. Also maintains the inventory and overstock in the Asset Essential work order system. Assist the Assistant Director of Facilities with reports, such as utilities and payroll, and submits the same to appropriate offices in their absence. Review payroll for errors and export final report. Manage SharePoint site that centralizes capital project timelines, milestones, closeout requirements, and project documentation, enhancing visibility and alignment between Facilities Management and Finance. Coordinates with contractors for dates and times to meet for estimates and start dates for jobs. Serve as backup to supervisors and directors. Train new administrators on the College's procurement and payroll policies and procedures. Other duties as assigned.

ESSENTIAL KNOWLEDGE AND SKILLS

High School Diploma or GED required. Associate's degree in related field preferred. Two (2) years of relevant experience required; facilities experience preferred. Exhibits sound judgement and the ability to think quickly during emergencies. Excellent administrative, oral, and written and interpersonal skills. Experience in coordinating multi-calendars. Ability to handle multiple tasks and priorities. Exceptional organizational skills. Proficiency in Microsoft Office applications, including Internet, email, database, spreadsheet, word processing and presentation experience. Montgomery County Community College is committed to assuring equal opportunity to all persons and does not discriminate on the basis of race, color, religion, religious creed, sex, pregnancy, ancestry, national origin, age, affectional or sexual orientation, genetic information, gender identity, gender presentation, veteran's status, marital status or disability in its educational programs, activities, or employment practices as required by Title IX of the Educational Amendment of 1972, section 504 of the Rehabilitation Act of 1973, and other applicable statutes. Inquiries concerning Title IX relating to equal opportunity on the basis of sex should be referred to: Title IX Coordinator, Mikiba W. Morehead, Ed.

D., TNG, LLC, at titleixcoordinator@mc3.edu . All other equal opportunity inquiries, including those based upon disability, should be referred to: The Director of Equity, Diversity & Belonging, at 504@mc3.edu or 215-619-7383. We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, holidays, vacation, and sick leave. To learn more details, visit our benefits page. 01 Do you have a High School Diploma or GED? Yes No 02 Do you have at least Two (2) years of relevant experience? Yes No Required Question Employer Montgomery County Community College (PA) Address 340 DeKalb Pike Blue Bell, Pennsylvania, 19422 Phone 215-641-6544 Website https://www.mc3.edu