Facilities Manager

Facilities Manager Position Summary Westminster Group Companies is seeking a hands-on Facilities Manager to oversee the maintenance, operations and physical condition of a diverse portfolio of commercial, retail, office and multifamily properties. This position will play a key role in supporting both our commercial real estate portfolio and Cider Mill Apartments while ensuring assets are maintained to the highest standards of safety, functionality and appearance. The ideal candidate is a self-starter who is equally comfortable managing vendors, coordinating capital projects, performing property inspections, troubleshooting building issues and assisting with maintenance tasks when necessary. This is not solely a desk-based management position; active field involvement is expected. Essential Duties and Responsibilities Property Operations and Maintenance Conduct routine inspections of commercial and multifamily properties to identify maintenance needs, deferred maintenance items and safety concerns. Coordinate and oversee preventative maintenance programs for building systems, including HVAC, roofing, plumbing, electrical, fire protection and life safety systems. Respond to maintenance requests, emergencies and tenant concerns in a timely manner. Perform minor repairs and maintenance tasks as needed. Ensure all properties maintain a professional appearance and operate efficiently. Commercial and NNN Property Oversight Monitor landlord maintenance obligations under NNN lease agreements. Coordinate repairs and maintenance responsibilities with tenants and vendors. Track and respond to tenant maintenance notices and compliance requests. Conduct periodic property condition assessments and document findings. Assist with budgeting and forecasting capital improvements and repair projects. Multifamily Operations • Support leasing and property management teams by ensuring units, common areas and amenities are maintained in excellent condition. Coordinate unit turns, inspections and repair work between residents. Oversee contractors performing maintenance, renovations and capital improvement projects. Monitor building systems and common area operations to ensure resident satisfaction. Vendor and Contractor Management Solicit bids and proposals for maintenance and capital projects. Manage relationships with contractors, service providers, and suppliers. Verify work quality and ensure projects are completed on time and within budget. Review invoices and verify completion of contracted work. Capital Projects Assist in planning and execution of renovation, redevelopment and capital improvement projects. Coordinate project schedules, contractor access and progress reporting. Maintain project documentation and assist with budget tracking. Compliance and Risk Management Ensure compliance with local building codes, safety regulations and company policies. Assist with property insurance inspections and loss prevention initiatives. Maintain maintenance records, inspection reports and compliance documentation. Qualifications Required Minimum 5 years of facilities, property maintenance, construction or building operations experience. Strong knowledge of commercial building systems, including HVAC, electrical, plumbing and general construction. Ability to diagnose maintenance issues and coordinate effective solutions. Experience managing contractors and vendors. Proficiency with Microsoft Office and property management software. Valid driver's license and ability to travel between properties. Preferred Experience with commercial real estate and NNN properties. Experience with multifamily housing operations. Trade certifications, HVAC certification, building maintenance certifications, or related credentials. Construction management or project management experience. Skills and Competencies Effective communication and interpersonal skills to work with tenants, vendors, contractors, and internal teams in a professional and respectful manner. Proficiency with basic computer applications (email, spreadsheets, maintenance or work-order systems) to track work, budgets, and facility documentation. Familiarity with safety, health, and environmental regulations, and commitment to maintaining safe working and occupancy conditions. Ability to perform hands-on tasks as needed, including light repairs, inspections, and on-site problem solving. High school diploma or equivalent required; additional technical training, trade certifications, or a degree in facilities management, engineering, or a related field is preferred. Previous supervisory experience or the ability to lead maintenance staff and coordinate third-party service providers is beneficial. Willingness to be on-site in Erie, PA, with flexibility for occasional after-hours or weekend response to urgent facility needs. Physical Requirements Ability to walk properties, climb stairs and ladders, and access rooftops and mechanical spaces. Ability to lift up to 50 pounds. Ability to work outdoors in varying weather conditions. Ability to travel Westminster Group Companies is an Equal Opportunity Employer.

Pay:

From $62,500.00 per year

Benefits:

401(k) matching Health insurance Paid time off

Work Location:

In person