Facilities Associate - Remote

CBRE - 3.6

Tampa, FL Job Details Full-time $23 - $25 an hour 13 hours ago Benefits Disability insurance Health insurance Dental insurance 401(k) Vision insurance Opportunities for advancement Life insurance Qualifications Optimizing workflow processes Customer communication Microsoft Excel Microsoft Outlook Performance Reporting Metrics Reporting CMMS Administrative experience High school diploma or GED Documentation tools Records management Data management Maintenance records management Continuous improvement Microsoft Teams Project stakeholder communication Cross-functional communication Full Job Description About the

Role:

As a CBRE Facilities Associate, you will play a vital rolein supporting a team of Facilities Managers across seven client locations. Thisremote position serves as a key administrative partner, helping ensurefacilities operations run efficiently by managing work order activity, vendorcoordination, and service delivery performance. In this role, you will take ownership of the work ordermanagement process, including monitoring open requests, responding toinquiries, determining priority levels, tracking progress, facilitating timelyresolution, and closing out work orders. You will also help ensure servicelevel agreements (SLAs) are consistently met by maintaining accurate recordsand proactively following up on outstanding items. Additionally, you will be responsible for creating purchaseorders, verifying coding and pricing accuracy, and ensuring work is assigned tothe appropriate vendors. Your attention to detail, organizational skills, andability to coordinate across multiple stakeholders will be critical to thesuccess of the team. This job is part of the Facilities Management functionalarea, which focuses on supporting the day-to-day operations of client assetsand partnering with Facilities Managers, vendors, and clients to deliverexceptional service and operational excellence.

What You'll Do:

Serve as a key support resource for a team of Facilities Managers across seven client locations, ensuring timely and efficient execution of facilities-related requests. Manage the full lifecycle of work orders, including intake, prioritization, assignment, tracking, follow-up, and closure. Monitor open work orders and service requests to ensure compliance with established service level agreements (SLAs), escalating issues as needed to drive timely resolution. Review work order data and generate reports to track performance metrics, identify trends, and communicate status updates to stakeholders. Coordinate with vendors, clients, and internal teams to ensure service requests are completed accurately and efficiently. Create and manage purchase orders (POs), ensuring costs are accurate, properly coded, and assigned to the appropriate vendor. Review vendor proposals, invoices, and supporting documentation for accuracy, completeness, and compliance with established procedures. Maintain accurate facilities records, documentation, and system data within the CMMS and other tracking tools. Respond to inquiries regarding work order status, vendor activity, and facilities service requests, providing exceptional customer support. Identify process improvement opportunities and recommend solutions that enhance efficiency, service delivery, and team performance. Gather and analyze data to resolve operational issues and support informed decision-making. Collaborate with Facilities Managers and vendors to ensure consistent service delivery and a positive client experience.

What You'll Need:

High School Diploma or GED required. Associate or bachelor's degree preferred. 3+ years of experience in facilities administration, facilities coordination, work order management, or a related role. Experience using a Computerized Maintenance Management System (CMMS) to manage, track, and report on work orders required. Experience creating and managing purchase orders within Coupa strongly preferred. Strong proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and Teams. Demonstrated ability to manage multiple priorities, maintain accurate records, and meet established deadlines in a fast-paced environment. Strong organizational skills with exceptional attention to detail and a customer service-oriented mindset. Ability to analyze data, track performance metrics, and identify opportunities to improve operational efficiency. Effective written and verbal communication skills with the ability to collaborate across teams and interact professionally with vendors and clients. Ability to evaluate and communicate complex or unusual issues in a clear, concise, and logical manner. Must be authorized to work in the United States without current or future sponsorship requirements. Why CBRE?

Competitive Benefits:

CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.

Professional Development:

We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.

Career Advancement:

CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for Facilities Associate position is $23.00 hourly and the maximum salary for the Facilities Associate position is $25.00 hourly. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance. The application window is anticipated to close on September 14, 2026 and may be extended as needed. To express interest in similar roles, visit CBRE.com/careers.

Equal Employment Opportunity:

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations:

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).