Job Description:

Auto Data Direct (ADD), a division of Reynolds and Reynolds, stands at the forefront of delivering fast, accurate, and real-time access to motor vehicle, vessel, and driver license records is looking for an Office and Facilities Coordinator to join our team. As the Office and Facilities Coordinator, you will be responsible for :

Overseeing main facility, additional facility, and fleet vehicles
Serving as liaison with corporate on all facility-related matters
Coordinating building maintenance, repairs, and contractors
Managing safety infrastructure and conduct annual inspections
Overseeing routine maintenance (generator, pest control, HVAC)
Acting as primary contact for cleaning staff
Ensuring proper function of electrical, mechanical, and plumbing systems
Managing fleet vehicle issues, maintenance, and checkout requests Other duties include:
Managing vendors, including NAD requests and W-9 compliance
Coordinating associate events and internal meetings
Processing invoices, check requests, and vendor payments
Performing credit card reconciliations
Administering associate drug testing
Supporting onboarding and offboarding processes
Ordering and maintaining office supplies, snacks, and beverages
Maintaining conference room readiness
Ordering and managing inventory of temp tags and related materials #

LI-Hybrid Training:

On-the-job, training one on one with a mentor

Requirements:

High school diploma or equivalent College degree preferred Minimum of 5 years of experience in Facilities Management preferred Minimum of 3 years experience in Event Planning and General Bookkeeping preferred Exceptional written and verbal communication skills Exceptional attention to detail and troubleshooting skills Exceptional computer skills including Microsoft Suite and Adobe and navigating the web Ability to manage a facility (vendors, inspections, grounds, equipment, etc...) Self-starter who will ensure tasks are completed and done in a timely manner Must have a valid driver's license, with fewer than 2 moving violations in the last three years and no

OVI/DUI/DWI

violations in the last five years

Benefits:

We strive to offer an environment that provides our associates with the right balance between work and family. We offer a comprehensive benefits package including:

Medical, dental, vision, life insurance, and a health savings account
401(k) with up to 6% matching
Professional development and training
Promotion from within
Reynolds offers a hybrid work schedule, based on position eligibility. Following completion of your training period, eligible associates may work-from-home up to two days per week.
Paid vacation and sick days
Eight paid holidays
Referral bonuses Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment.

Reynolds and Reynolds is an equal opportunity employer.

Qualifications:

High school diploma or equivalent. College degree preferred. Minimum of 5 years of experience in Facilities Management preferred. Minimum of 3 years experience in Event Planning and General Bookkeeping preferred. Exceptional written and verbal communication skills. Exceptional attention to detail and troubleshooting skills. Exceptional computer skills including Microsoft Suite and Adobe and navigating the web. Ability to manage a facility (vendors, inspections, grounds, equipment, etc...). Self-starter who will ensure tasks are completed and done in a timely manner. Must have a valid driver's license, with fewer than 2 moving violations in the last three years and no

OVI/DUI/DWI

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