Job

ID 104601

Location El Paso Other Recruiting Location El Paso Number of Openings 1 State Job Code(s) 0158 Close Date 09/26/2026 Company Department of Public Safety Full/Part Time Full-Time Regular/Temporary Regular Salary Admin Plan(s) A Salary Admin Grade(s) 17 Salary Range $4391.67

• 4391.

67 per Month Job Description

PLEASE NOTE

All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

SUBMITTED THROUGH WORK IN TEXAS

Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://erphcmprd.cpa.texas.gov/psc/candidateportal/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?FOCUS=Applicant& GENERAL

DESCRIPTION

Perform highly advanced administrative support and program assistance work for several programs and databases in the regional facilities offices. Work involves coordination and/or dissemination of information, develop processes and systems, and coordinate internal administrative support work. Work under minimal supervision with considerable latitude for the use of initiative and independent judgment. The following Military Occupational Specialty codes are generally applicable to this position.

https:

//hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

ESSENTIAL DUTIESESSENTIAL DUTIES / RESPONSIBILITIES

1. Manage Regional Facilities front office administrative duties (i.e. customer inquiries, department/divisional policy updates, compile/process reports, answer phones, Mgt scheduling). 2. Input requisitions for materials, custodial supplies, and equipment for personnel. 3. Liaison with HR to process Time Entries/Audits, FMLA and Onboarding/Offboarding process. 4. Research and resolves routine issues with Facilities staff and other divisional personnel. 5. Process work orders, contract invoice receiving, and monthly reports for P-cards and carbooks. Trains and assists Facilities Clerk (if applicable). 6. Manage security access and maintain database. 7. Order bulk fuel for the Region and maintain monthly reports for submission to SharePoint. 8. In the absence of the Regional Facilities Manager, acts as the primary Regional representative regarding all facilities matters. 9. Create and submits requisitions for annual lawn, janitorial, and pest control contracts. 10. Coordinate the accounts payable process to ensure vendors and supplies are appropriately paid for goods and services. 11. Attend work regularly and observes approved work hours in accordance with agency leave and attendance policies. 12. Perform other duties as assigned. GENERAL QUALIFICATIONS and

REQUIREMENTS

Education

• High School Diploma/equivalent required. Thirty (30) hours of college coursework preferred. Experience
• Minimum of four (4) years of progressively complex work experience performing office management, business administration, or personnel administration/staff support.

Two (2) years experience performing secretarial or administrative work in an environment involving concentrated use of personal computers using word processing software and budget preparation work.

Substitution Note:

One (1) year of additional education may be substituted for each year of experience required, up to 2 years

Note :

30 semester hours will be considered equivalent to 1 year of education Licensure and/or Certification

• If driving is required, must possess a valid driver license from state of residence. Critical Organizational Infrastructure requirements
• This job may be responsible for conducting research on, working on, or having the ability to access critical organizational infrastructure; must be able to maintain the security and integrity of the infrastructure related to this role.

Additionally, and more specifically, must not be employed by nor have any connection or continuous connections to any governmental entity or political apparatus of a country listed in 15 C.F.R. §791.4 Regulatory Knowledge

• Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures. Supervisory/Managerial/Leadership Skills
• Knowledge of management and supervisory methods and principles, performance and productivity standards, and fiscal/budget management. Able to develop plans, policies, and procedures for efficient workflow and overall effectiveness. Must exhibit integrity; provide clear direction to subordinates; promote teamwork and be able to motivate others to accomplish goals. Interpersonal Skills
• Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Organizational and Prioritization Skills
• Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism. Presentation/Communication Skills
• Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals. Research and Comprehension
• Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner. Analytical Reasoning/Attention to Detail
• Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems. Technology (computers/hardware/software/operating systems)
• Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems. Demonstrated proficiency with SAP/PeopleSoft and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Confidentiality and Protected Information
• Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information. Safety
• Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices. Travel and/or Schedule
• Availability for emergency work is required.

PHYSICAL and/or

ENVIRONMENTAL DEMANDS

The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. .

Environment:

Office, Outdoors; . Ambulatory skills, e.g. stand, walk, sit, climb balance, stoop, kneel, crouch; . Hand-eye coordination and arm/hand/finger dexterity; . Ability to speak, hear, and exercise visual acuity; . Ability to transfer weights of 25 pounds anticipated for this position; .

Driving requirements:

Low

• 1 or less times/week.

State of Texas Benefits and Retirement Information:

https://www.ers.texas.gov/ Current DPS employee who submit applications for posted DPS positions shall notify their immediate supervisor in writing. A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change. A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary. Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.

State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.