Facilities Coordinator

Facilities Coordinator

GLADNEY CENTER FOR ADOPTION - 4.1

Fort Worth, TX Job Details Full-time 1 day ago Qualifications Computer operation Customer service Computer literacy Safety regulations High school diploma or GED Driver's License Task prioritization Productivity software

Full Job Description SUMMARY:

The Facilities Coordinator is responsible for assisting with maintenance and repair of the organization's facilities, ensuring a safe, clean, and functional environment for staff and clients. This role involves coordinating and performing routine maintenance activities, managing service contracts/vendors, and assisting with supervision of temporary or contracted janitorial staff, as needed, to assure adequate coverage to meet the maintenance needs of the facility.

JOB DUTIES AND ESSENTIAL FUNCTIONS

Develop and implement a comprehensive maintenance schedule for the facility and vehicles, including routine inspections, preventive maintenance, and repairs. Perform preventive maintenance, inspections and make or schedule repairs as needed. Coordinate maintenance activities with internal teams and external contractors to ensure timely and efficient completion of tasks. Assist with room set up requests for company meetings including clean-up and related janitorial duties. Assist in the preparation and management of the maintenance budget, ensuring cost-effective solutions and adherence to financial guidelines. Ensure all maintenance activities comply with safety regulations and organizational policies, conduct regular safety audits and addressing any issues promptly. Maintain an inventory of maintenance supplies and equipment, ordering replacements as necessary and ensuring proper storage and usage. Keep accurate records of maintenance activities, including work orders, inspections, and repairs, and prepare regular reports for management. Respond to maintenance emergencies promptly, coordinating with relevant personnel to resolve issues and minimize disruption to operations. Follow established safety guidelines and immediately report all hazardous conditions or equipment safety issues to manager. Perform other duties and special projects assigned to support organizational objectives and enhance operational efficiency.

MINIMUM REQUIREMENTS

High school diploma or equivalent; additional technical training or certification in maintenance or facilities management preferred. Three years of experience in facilities/maintenance coordination or a related field. Must have a valid Texas Driver's License. Excellent customer service, communication, and interpersonal skills are required. Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously. Demonstrate a high level of integrity, honesty, and ethical behavior in all interactions, maintaining trust while handling confidential information, organizational property, and vendor relationships responsibly. Knowledge of safety regulations and best practices in maintenance and facilities management. Must have familiarity using a PC, Microsoft Office and experience with web-based applications; able to operate standard office equipment, including fax machine, copier, telephone, etc. Able to be flexible and adapt to changing environments, make decisions in stressful situations and prioritize and reprioritize tasks and projects. Highly motivated and able to work independently.

PREFERRED REQUIREMENTS

Associate's degree in Facilities Management, Building Services, Engineering, or a related field. Certification in facility maintenance or related areas (e.g., Certified Facility Manager (CFM), OSHA safety certification, HVAC, or electrical certification). Experience supervising custodial, janitorial, or maintenance staff, including contract/vendor management. Working knowledge of building systems, including HVAC, electrical, plumbing, and security systems. Prior experience with maintenance management systems (CMMS) or other facility scheduling and tracking software. Demonstrated ability to manage and negotiate service contracts with external vendors.