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Facilities Assistant
Job
Robert Half
Frisco, TX (In Person)
Full-Time
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Job Description
Description We are looking for a Facilities Assistant to support day-to-day workplace operations for a Contract assignment in Frisco, TX. This position serves as a visible onsite resource for employees, visitors, and service providers, helping maintain a well-organized and welcoming office environment. The role is well suited to someone who is proactive, service-oriented, and comfortable handling facilities coordination, vendor communication, and office support in a fast-moving setting. This assignment will also contribute to space planning and office move activities as business needs evolve.
Responsibilities:
- Welcome guests, employees, and vendors at the front desk while assisting with access procedures, visitor coordination, and general workplace inquiries.
- Oversee conference room readiness and support meetings by coordinating room setup, resolving onsite issues, and helping maintain a high-quality office experience.
- Manage incoming and outgoing mail, package handling, and shipping requests to keep daily office logistics running smoothly.
- Monitor office and pantry inventory, place supply orders, and help maintain clean, stocked, and visually organized shared spaces.
- Respond to facilities requests through the computerized maintenance management system (CMMS), track progress, and ensure issues are addressed in a timely manner.
- Coordinate with external service providers and contractors for repairs, maintenance visits, furniture needs, and other workplace services.
- Partner with property management and internal stakeholders to resolve building-related concerns and support safe, efficient site operations.
- Assist with budgeting-related administration by tracking invoices, purchase orders, expenses, and vendor billing details.
- Support workplace projects such as space utilization reviews, workstation assignments, and office move planning and execution.
- Help organize employee engagement activities and onsite events that contribute to a positive office environment. Requirements
- Previous experience in facilities coordination, office operations, workplace services, or a similar customer-facing support role.
- Demonstrated ability to manage vendors, service requests, and multiple operational priorities with limited onsite supervision.
- Strong verbal and written communication skills with a detail-oriented, hospitality-driven approach to employee and guest interactions.
- Hands-on experience using CMMS platforms and digital workplace tools such as Microsoft Office, Slack, and Zoom.
- Familiarity with conference room support, office supply management, mail handling, and general front desk or facilities administration tasks.
- Experience supporting office relocations, furniture coordination, or other workplace projects is strongly preferred.
- Ability to work independently, stay organized, and adapt quickly in a fast-paced environment.
- Knowledge of timekeeping or administrative systems such as Kronos is a plus.