Project Coordinator - Real Estate & Facilities

Project Coordinator - Real Estate & Facilities Prime Controls - 4.1 Lewisville, TX Job Details Full-time 2 hours ago Qualifications Vendor relationship building Microsoft Outlook Stakeholder relationship building Full Job Description What You Will Do As a Project Coordinator - Facilities & Real Estate, you will support the planning and execution of office expansions, relocations, and real estate initiatives across Prime Controls. This role partners closely with the Facilities Manager to coordinate projects, manage vendors, and ensure all activities are organized, on schedule, and executed efficiently. This is a senior-level coordinator role with a defined path into an Assistant Project Manager position. A Typical Day at Prime Controls Project Coordination Coordinate office openings, relocations, and closures from planning through execution Track project timelines, deliverables, and key milestones across multiple projects Ensure alignment across internal teams (Facilities, IT, Safety, etc.) Vendor & Stakeholder Management Coordinate with brokers, landlords, and contractors to support leasing and build-out activities Schedule vendor meetings, site visits, and follow-ups Drive accountability to keep projects on track Real Estate Support Assist with lease coordination, documentation, and internal approvals Organize site selection data and support evaluation of potential office locations Maintain records for leases, contracts, and property documentation Reporting & Organization Maintain organized project files, invoices, and communications Track project costs and maintain historical data for benchmarking Support reporting and documentation to improve project visibility

What You Will Bring Project Coordination:

Ability to manage multiple priorities, timelines, and stakeholders Organization & Attention to

Detail:

Strong documentation, tracking, and follow-through

Communication:

Clear, proactive communication across internal and external stakeholders

Problem Solving:

Ability to anticipate needs and remove roadblocks without heavy direction

Ownership Mindset:

Takes initiative and drives tasks to completion

Adaptability:

Thrives in a fast-paced, evolving environment

Financial Awareness:

Basic understanding of project cost tracking and vendor invoices The Basic 3+ years of experience in project coordination, construction, facilities, or real estate-related roles Strong organizational and time management skills Proficiency in Microsoft Office (Excel, Word, Outlook) The Preferred Experience with commercial real estate, property management, or construction projects Familiarity with leasing processes, tenant improvements, or office buildouts Experience working with vendors, contractors, or cross-functional project teams