Facilities Associate

Job Description Our SaaS client is looking for a Facilities Associate to join their team in Herndon, VA.

RESPONSIBILITIES

• Assist Sr. Facilities Manager with administrative support
• Provides front reception desk support for guests, visitors and employees
• Assist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waivers
• Management of stocking of pantry/office supplies
• Coordination of incoming/outgoing mail
• Issue office announcements via electronic distribution lists
• Assists with dispatching of maintenance service requests to Landlord
• Organize and maintain filing system for all reports, vendor invoices, proposals, etc.
• Maintain current list of vendor contacts, emergency contact info, property information
• Coordination of catering/lunch program scheduling
• Provides support for meetings and conference room reservations, as needed and directed
• Expected to provide monthly on-site support for Chantilly, VA office on an "as needed" basis.
• Any and all other duties and tasks as assigned

REQUIREMENTS

• Bachelor degree and/or adequate experience
• Proficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPoint
• Security clearance is preferred but not required NOTES
• Contractor will be required to travel to the Chantilly facility once a month
• Candidate must be open to working after hours if needed
• We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day.

We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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https://insightglobal.com/workforce-privacy-policy/. Skills and Requirements

• 3+ years in an Executive Assistant, Office manager or Receptionist role
• 2+ years' experience with Microsoft Outlook for email and calendar management
• Experience using Excel for tracking inventory
• Experience with office inventory and stocking
• Strong communication and analytical skills
• Must have a "team player attitude"
• Highly organized, efficient, and extremely detail oriented
• Must be able to be onsite 5x per week in Herndon, VA