Grants Specialist

At Girl Scouts of Maine (GSME), we believe in building girls of courage, confidence, and character who make the world a better place. We're seeking a Grants Specialist who is passionate about advancing mission-driven work through thoughtful grant strategy, strong funder partnerships, and exceptional operational excellence. In this role, you'll oversee the full lifecycle of the grant process—from identifying opportunities to submitting compelling proposals and ensuring timely reporting. You'll also serve as a critical partner in managing donor data and gift processing, helping ensure every contribution is accurately tracked and meaningfully acknowledged. This is a full time, 35 hour per week position, based in our South Portland office. Why join our team? We are a mission driven organization dedicated to building girls of courage, confidence and character who make the world a better place! We know that rest is essential. With a 4-day work week, 11 paid holidays, an extended end of year paid closure, 12 days of sick leave, and 2 weeks of vacation, we foster a healthy work-life balance. In addition to friendly and supportive colleagues, we offer great benefits including affordable health, dental and vision benefits as well as life & disability insurance, and professional development & training opportunities. Girl Scouts of Maine is an organization rooted in activism and advocacy. We hold our members accountable to think, speak, and act in ways that ensure EVERY person feels they belong and can meaningfully participate in Girl Scouting. All who identify as Girl Scouts push for equitable treatment and justice both locally and globally. What does a Grants Specialist do? Grant Strategy & Management Research, write, and submit 40-70 grant proposals and reports annually, crafting compelling narratives that inspire funding support Partner with the VP of Development to identify, cultivate, and steward foundation relationships Maintain a comprehensive grants calendar, ensuring all deadlines are met with precision and consistency Donor Data & Gift Processing Serve as the primary steward of the donor CRM (Bloomerang), ensuring accurate and timely data entry, reporting, and recordkeeping Track and record all gifts, pledges, and donor interactions with meticulous attention to detail. Process donations efficiently and generate acknowledgment letters and donor reports in a timely manner Collaborate closely with the Finance Team to ensure alignment between donation records and accounting systems Communications & Collaboration Support development and marketing efforts by assisting with appeals, email campaigns, social media, and newsletters Help translate impact into compelling donor communications alongside the Marketing & Communications team. Coordinate and support Fund Development Committee meetings Prepare agendas, draft meeting minutes, and track follow-up on action items

Requirements:

1-3 years of fundraising or grant writing experience. Proven oral and written communication skills; able to communicate effectively with a diverse group of donors, volunteers and staff. Skilled at building lasting relationships with potential donors and volunteers. A high degree of accuracy and attention to detail. Excellent computer skills, including proficiency with Microsoft Excel, Word and CRM's. Ability to coordinate multiple projects while managing conflicting priorities and deadlines. Directed and self-starting attitude with the ability to work independently, as well as part of a team, and work with a variety of personalities. Ability to work a flexible schedule when necessary, around events, this may include an occasional evening or weekend. Some travel is required Access to personal transportation for business travel, a valid driver's license, and proof of insurance. Display discretion when working with a wide range of sensitive and confidential material. Basic understanding of bookkeeping. Ability and willingness to perform tasks that involve the ability to exert physical effort, which may include some bending, lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight (up to 25 pounds). Thinking about applying? Research shows that people from historically excluded communities tend to apply for jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

Pay:

From $25.00 per hour

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Parental leave Retirement plan Vision insurance

Experience:

Grant proposal writing: 1 year (Required)

Fundraising:

1 year (Required)

Work Location:

In person