Business Support Manager

Business Support Manager San Leandro, CA Job Details Full-time $85,000 - $95,000 a year 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance Employee discount Qualifications Bilingual Computer operation Phone communication Computer literacy Executive administrative support Bachelor's degree Calendar management Data entry Typing Clerical experience Office management Office experience Client interaction via phone calls Full Job Description Overview We are seeking a dynamic and highly organized Business Support Specialist/Manager to join our team! In this vital role, you will be the backbone of our office operations, providing exceptional administrative and clerical support to ensure smooth daily functions. Your energy, attention to detail, and proactive approach will help foster an efficient work environment, enabling our team to focus on delivering outstanding results. This paid position offers an exciting opportunity for someone who thrives in a fast-paced setting and is eager to contribute to a collaborative workplace. Responsibilities Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette Perform data entry tasks with accuracy using Microsoft Office and other office software tools Maintain organized filing systems and manage document proofreading to ensure clarity and professionalism in all communications Provide exceptional customer support via phone, email, or in person by addressing inquiries promptly and courteously Assist with bookkeeping activities using specialized software or similar accounting software, including invoicing. Support accounts payable and receivables processes, invoice tracking, and related recordkeeping Communicate with vendors regarding billing, documentation, and follow-ups Prepare reports, correspondence, and internal documentation as required Requirements Proven office experience with strong clerical and administrative skills in a professional environment Excellent organizational skills with the ability to manage multiple priorities efficiently Strong typing skills and computer literacy for data entry and document preparation Exceptional phone etiquette and customer service skills to handle inquiries professionally Bilingual abilities are highly desirable to serve diverse client needs effectively Experience with office management tasks such as calendar coordination, filing systems, and supply ordering Personal assistant or executive support experience is a plus.

Minimum Qualifications Education:

Equivalent to completion of a Bachelor's degree from an accredited college or university, with major coursework in business, accounting, or a related field.

Experience:

Equivalent to at least three (3) years of recent and verifiable administrative support experience for executive-level management personnel. Constant communications with internal and external companies, vendors, customers and individuals. Preferred Qualifications Experience in business operations, logistics, or finance-related environments Familiarity with accounting systems such as ASPEN or similar platforms Experience coordinating with vendors, tracking documentation, and maintaining records in structured environments Selection Process Candidates who successfully complete the interview process may be invited to participate in a brief paid in-person skills assessment lasting approximately four to eight hours . During this session, candidates will complete a few practical tasks representative of the role, such as reviewing documentation, organizing information, or responding to sample administrative scenarios. The purpose of this assessment is to evaluate job-related skills in a structured setting and to ensure the role is a strong mutual fit prior to extending an offer. What We're Looking For A dependable, highly organized professional with strong attention to detail Someone comfortable managing documentation, financial tracking, and vendor communication A candidate who takes ownership of responsibilities and works effectively without constant supervision An individual who communicates clearly and maintains professional standard. Join us as a Business Support Manager and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and meticulous approach will help create a seamless office environment where productivity thrives. We value energetic professionals committed to delivering top-tier support that empowers our organization's success.

Pay:

$85,000.00 - $95,000.00 per year

Benefits:

Dental insurance Employee discount Health insurance Paid time off Vision insurance

Work Location:

In person