Business Manager/Executive Administrator

Back To Results Business Manager/Executive Administrator Job Description Our client on the south side of Denver has an immediate need for a Business Manager/Executive Administrator.

Position details as follows:

Primary responsibilities: Administrative Coordinate and prioritize administrative operations Allocate available resources to enable successful task performance Maintain established procedures for record keeping; offer innovations Learn and utilize filing systems compliant with company protocols Learn and understand ISO standards and protocols Ensure ongoing documentation compliance for ISO, EPA, OSHA and other federal and state mandates Oversee adherence to office policies and procedures Maintain databases Review operating practices and implement improvements to improve operational efficiency Liaise with internal staff at all levels Monitor and maintain office and general supply inventories Contract with vendors for various services Ensure security, integrity and confidentiality of data Executive Support Interact with clients and visitors Answer and manage incoming calls Monitor, screen, respond to and distribute incoming communications Prepare, proofread, and edit correspondence, communications, presentations and other documents File and retrieve documents and reference materials Collect, compile and analyze performance data to prepare reports and documents Coordinate project-based work Prioritize and coordinate project workflow Manage and maintain executives' schedules, appointments and travel arrangements Arrange and coordinate meetings and on-site marketing demonstrations Order Management First-line customer contact - handling customer inquiries and order data Collaborate scheduling with various departments to book incoming orders Monitor shipping requirements to ensure timely delivery Generate Production Schedules, shipping documents and required certifications Accounting Maintain and reconcile banking activities; track receipts and disbursements; balance checkbook Control and post accounts payable and related payments Monitor and post accounts receivable activities Generate customer invoices Human Resources Collaborate with Professional Employment Organization (PEO )and related Human Resources entities to develop, implement and administer policies and practices compliant with state and federal law With advice from PEO, advise managers on organizational policy matters as established in accordance with governmental law Assist in the development of orientation, training and HR documents Provide current and prospective employees with information about policies, working conditions, and employee benefits Conduct new employee orientation "on-boarding" for manufacturing staff to foster positive attitude toward organizational objectives Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates Report on work-related accidents for insurance carriers Provide terminated employees with required post-employment materials Minimum Requirements Skilled in Microsoft Outlook, Word, Excel and Access Experience with accounting software; Microsoft Dynamics preferred, but not required Strong written and verbal communication skills in English Maintain a well-ordered work space Adhere to all company processing procedures as outlined in the Standard Operating Procedures Manual Follow all safety rules and policies as set forth by guidelines as outlined in the Standard Operating Procedures Manual Follow protocols and policies as outline in the Employee Handbook Professional appearance and dress Additional Experience/Personal Traits Bachelor's degree preferred Manufacturing experience/exposure preferred Three years' experience as executive assistance or equivalent preferred Aptitude for learning in a fast-paced environment Entrepreneurial spirit with a high sense of urgency Personable and confident Efficient with an attention to detail and quality of work Energetic and resourceful with the ability to multi-task and work independently Responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency Provide personal administrative support and assistance to executive staff Work in a self-directed and detailed-focus manner in a high-energy, fast-paced environment Present a knowledgeable and professional company image Please send a copy of your resume to richard@stafffinancial.com ind123 SFGA CB123 Share This Position Details Location Engelwood CO Date Posted 4/10/2018 Apply Processing...