R.O. - Admin Asssistant

Opportunity for career advancement in a fast-paced, growth-oriented organization! Below are just some of the benefits you'll receive: Competitive Salary Paid Time Off and Paid Holidays Career Growth Medical/Dental with employer contribuition Voluntary Life Insurance, Disability, and Aflac Insurance Company-paid life insurance and long term disability 401 (k) retirement plan Travel Perks to Resort Locations Company Perks Program What you're great at: Requisitions supplies and equipment and maintains a monthly inventory of supplies Post payments and credits to owner accounts Reports daily balance of accounts receivable to General Manager, etc., as requested Processes credit card chargebacks and returned checks, and assists in resolving guest billing issues Manages the collection procedures Prepares deposits from daily cash reports Prepares and submits monthly aging reports Reconciles vendor statements to invoices Prepares and processes all invoices for review and approval by upper management Manages vendor relations Maintains files of all accounting information, payables & receivables, contracts, etc. Assists in preparing accounting analysis Complies with all company policies and procedures Coordinate all correspondence related to owners/unit usage Able to contact and negotiate vendor agreements as directed by the General Manager Able to assist the General Manager with all operational projects Able to coordinate and assist the General Manager with the implementation of all policies and procedures for staff Assist in coordinating all Board-related functions with the General Manager Processing owner information and request Must perform multi-purpose tasking within the guidelines set forth by Capital Vacations Complies with all Capital Vacations policies and procedures Performs all other related duties and projects as assigned by the General Manager Responsibilities listed may not include all tasks or apply to all resort locations; an official job description will be provided and signed on the first day of employment. Capital Vacations is an Equal Opportunity Employer. We celebrate diversity and support an inclusive workplace! Here's what you can expect: At Capital Vacations, we are united by a common purpose of "Travel. Gather. Smile. Repeat." We pride ourselves on bringing our passion, innovation, and boldness to travel, enriching the lives of those we serve. We encourage you to join our team and help us in fulfilling our purpose. If this opportunity excites you, and if you have the following qualifications, we invite you to apply for our team: Here's what you have already achieved: High School diploma or equivalent Minimum two (2) years of Guest Services experience Minimum one (1) year of accounting-related experience in a Timeshare/Resort environment Valid driver's license required Must have knowledge and proficiency in the Microsoft Office Suite Must have knowledge and be able to use all basic office equipment Multitask oriented, organized, and able to set priorities Excellent interpersonal skills and ability to adjust and interact with all levels of personnel Must be able to do multi-function tasking coordinated with the General Manager Must possess excellent communicative skills, both written and oral Must possess leadership skills Able to manage, direct, and complete assigned duties as directed by the General Manager Must be able to assist, train, and direct staff where necessary Must dress professionally