Associate Director, Office of the Board of Trustees

APPLICATION INSTRUCTIONS

CURRENT

PENN STATE EMPLOYEE

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CURRENT PENN STATE STUDENT

(not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Associate Director, Office of the Board of Trustees provides independent leadership for Board and Committee scheduling and programming, trustee engagement, and governance-related support. This position functions as a portfolio lead, with primary responsibility for assigned standing committees of the Board of Trustees and related governance, elections, and constituent programming.

Core Responsibilities:

Board and Committee Programming & Operations Serve as the primary staff lead for assigned standing committees of the Board of Trustees Plan, coordinate, and execute end-to-end planning for all assigned Board and Committee meetings, including regular meetings, conference sessions, briefings, and off-cycle meetings Develop draft agendas, schedules, and supporting materials for review, refinement, and approval by the Assistant Vice President / Director Coordinate external presenters and senior leadership presenters Coordinate logistics with Hospitality Services, IT Executive Support, University Police or external security, and administrative partners Maintain official records, attendance and post-meeting public materials Ensure compliance with the Pennsylvania Sunshine Law, University bylaws, and governance standards, including legal notices, affidavits, attendance records, and public postings Governance Systems and Records Share ownership of the Board's information portal (Diligent), including creation and posting of materials, access management, and user support Maintain assigned sections of the Board website and official records Ensure consistency, accuracy, and timeliness of Board and Committee materials Trustee Elections Lead operational execution for assigned Trustee election categories in accordance with policies, procedures, and final oversight established by the Assistant Vice President / Director Coordinate candidate communications, forums, election logistics, tally processes, and certification of results in collaboration with the Assistant Vice President/Director Analyze election data and prepare post-election summaries and reports Escalate compliance issues, procedural deviations, and policy questions to the Assistant Vice President / Director for resolution and determination Budget, Operations, and Administration Share responsibility for oversight of the Board Office budget, including expense tracking, reporting, and reconciliation related to assigned portfolios Supervise and direct student workers as assigned Support continuity of office operations and cross-coverage as needed Manage assigned budgetary tracking and expense reconciliation in coordination with and subject to approval by the Assistant Vice President / Director Confidentiality and Professional Judgment Handle highly confidential and sensitive information with discretion Exercise independent judgment in managing priorities, deadlines, and stakeholder relationships Exercise independent judgment within assigned responsibilities and escalate matters involving institutional risk, policy interpretation, or Board leadership sensitivity to the Assistant Vice President / Director Serve as a trusted liaison to trustees, senior administrators, and external partners

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Constituent Programming and Events Officer - Senior Professional, this position requires: Bachelor's Degree 6+ years of relevant experience; or an equivalent combination of education and experience accepted

Required Certifications:

None If filled as Constituent Programming and Events Officer - Advanced Professional, this position requires: Bachelor's Degree 3+ years of relevant experience; or an equivalent combination of education and experience accepted

Required Certifications:

None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the

U.S. SALARY & BENEFITS

The salary range for this position, including all possible grades, is $51,000.00 - $81,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines There's a reason Penn State consistently ranks among the top one percent of the world's universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom - it's the positive impact made on communities across the world. Our ideals stem from our origins as Pennsylvania's sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters - more than half a million strong - driven by that same spirit to serve our local and global communities. At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement. Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We Are Penn State. One Community. Impacting Many.