Development Assistant - Development

SUMMARY JOB DESCRIPTION

This is an administrative position responsible for assisting the Development Office in daily operations by performing administrative support duties combined with entry-level development work. Responsible for assisting with coordination of special events and research on prospective donors and performing a wide variety of administrative activities. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Associate Vice President of University Advancement.

QUALIFICATIONS

High school diploma or equivalent is required. Some college coursework in accounting, business, or a related field is preferred. Five years of related experience is required. Experience in development/fundraising or a directly related field is required. Experience in general office practices and procedures is required. Experience in the use of computer applications is required. Candidates who do not meet the experience requirement but have a Bachelor's degree in a related field may also be considered on a basis set forth by the Department of Human Resources.

ESSENTIAL JOB FUNCTIONS

Provides administrative support to the Development Office by assisting staff in daily duties and responsibilities. Serves as first point of contact for the department by answering phones, greeting visitors, and directing individuals to the appropriate staff member. Interprets policies and explains procedures relating to departmental activities. Maintains and updates departmental policies and procedures. Receives and distributes departmental mail. Handles routine and confidential correspondence. Monitors departmental website regularly to identify any necessary updates regarding fundraising projects, initiatives, and campaigns as well as all other development-related activities and operations. Initiates change with approval of the associate vice president. Maintains departmental records and files. Assists with scheduling appointments for the associate vice president and development officers. Assists with coordinating travel plans for the associate vice president and development officers, to include generating expense reports and travel reimbursement for departmental staff. Assists with planning and coordinating special events. Assists in researching prospective donors, to include compiling data and submitting summary reports to the associate vice president and development officers. Assists in compiling various regular, special, and ad hoc reports. Maintains a professional and courteous demeanor while representing the department and university.

NON-ESSENTIAL JOB FUNCTIONS

Assists with special projects as assigned. Works outside normal office hours and on weekends as required. Performs other related duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation. Knowledge of, or the ability to learn, university policies and procedures. Knowledge of general office practices and procedures . Skill in typing with minimal errors. Skill in the use of standard office equipment and software. Skill in using computer applications including spreadsheet, database and word processing software. Skill in completing assignments accurately with attention to detail. Ability to learn office and university-specific software. Ability to understand and interpret policies and procedures accurately. Ability to accurately prepare and maintain records, files, and reports. Ability to communicate effectively in both oral and written form. Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public . Ability to analyze, organize, and prioritize work while meeting multiple deadlines. Ability and desire to promote a favorable image of the university. Ability to work with and maintain confidential information. Ability to work evenings, nights, and weekends as necessary.

SPECIAL CONDITIONS OF EMPLOYMENT

Stephen F. Austin State University recognizes the potential for accidents in performing job-related tasks. SFA promotes a safe working environment. Employees will be responsible for completing assigned tasks safely and efficiently. Employee evaluations will include safe job performance. This is a security-sensitive position subject to criminal record check. This is an IT-sensitive position subject to Computer and Network Security policy.