Grants Coordinator

Description We are looking to onboard a Grants Coordinator in Santa Barbara, California. The primary function of this role is to ensure the smooth operation and maintenance of the grants administrative management process.

Responsibilities:

• Assuring data integrity within the grants management database software and performing accurate data entry for letters of inquiry and applications.
• Processing grant applications and securing any missing materials in a timely manner.
• Keeping track of reports from grantees and collecting grant data on a regular basis.
• Assisting with the formulation of grant agreements and generating grant notification letters.
• Managing declinations and coordinating regular correspondence with potential grantees and others.
• Acting as a main contact point for grant-related activities, including responding to e-mail inquiries and handling general inquiries from potential grantees.
• Organizing conference calls, appointments, meetings, and site visits with internal and external participants.
• Developing and maintaining appropriate grants management procedures, including due diligence procedures, grant reporting, award letters, grant agreements, and procedures to verify fund availability.
• Collaborating with other internal teams, such as the Finance/Accounting, Programs, Research and Analytics, Information Technology, Development, and Communications departments.
• Undertaking other duties as assigned Requirements
• Proficiency in answering inbound calls in a detail oriented and courteous manner
• Excellent customer service skills with an ability to handle inquiries and complaints
• Experience in data entry with high attention to detail and accuracy
• Ability to manage email correspondence effectively and detail orientedly
• Experience in both inbound and outbound call handling
• Proficiency in Microsoft Excel for data manipulation and analysis
• Familiarity with Microsoft Outlook for managing communications and scheduling
• Skilled in creating and editing presentations in Microsoft PowerPoint
• Proficiency in Microsoft Word for creating and editing detail oriented documents
• Experience in scheduling appointments and managing calendars
• Knowledge of grant administration including application, monitoring, and reporting
• Experience in grant management with a focus on compliance and effective use of funds.

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