Fiscal Specialist II Healthy Families

Fiscal Specialist II

• Healthy Families
• Health and Human Services
• PG 10 $19.

33/hr $40,206.40/annual

MAJOR FUNCTION

Responsible work coordinating the fiscal management/accounting activities and functions, auditing governmental tracking and/or accountability and administrative supervisory work for the respective program in the Division of Health and Human Services.

ILLUSTRATIVE DUTIES

Will include many if not all the following:

• Receives, reviews, and prepares fiscal invoices, statements, p-cards and/or purchase orders, relative correspondence and reports for payment authorization and appropriate signatures.
• Creates and submits monthly grant reimbursement requests.
• Audits program finances to ensure funds are properly expended and recorded in accordance with established county, state and federal policies, procedures, regulations, and guidelines.
• Monitors and maintains grant and budgetary controls for assigned programs, including analyzing general ledger expense reports and preparing journal entries to correct and balance transactions.
• Ensures that account balances are accurate, updated, and sufficient for proposed expenditures prior to forwarding for approval.
• Requests purchase orders, prepayment vouchers, and invoices from other areas in the unit and/or county. Request additional information and clarification from vendors if necessary.
• Assists Fiscal Manager in preparation of monthly and year-end financial reports.
• Designs, develops, and prepares accounting forms and documents necessary for the proper reporting and forwarding of financial data.
• Serves as timekeeper and/or backup for various division program areas.
• Participates in team training with goal of leading skill/task specific team training.

KNOWLEDGE, ABILITIES AND SKILLS

• Knowledge of bookkeeping principles and purchasing procedures.
• Knowledge of record keeping methods, practices, and procedures.
• Knowledge of office practices, procedures, and equipment.
• Ability to make accurate mathematical calculations.
• Ability to maintain accounting records and prepare reports.
• Ability to understand and follow written and oral instructions
• Ability to maintain an effective working relationship with the public and other employees.
• Ability to use a computer, ERP software, and Microsoft Office suite, especially Excel.
• Knowledge of English, punctuation, spelling and arithmetic.
• Ability to work independently and adhere to prescribed routines and practices.
• Ability to develop effective work methods and procedures.
• Ability to prepare, draft, and compose routine documents including business letters, memoranda, and related program materials.
• Ability to oversee the work of others.
• Performs related duties as required.

MINIMUM QUALIFICATIONS

• Graduate of an accredited high school or possess an acceptable equivalency diploma and have a minimum of four (4) years bookkeeping or related responsible accounting/fiscal experience.
• Must be able to utilize all features afforded by word processing software and other required software and personal computers utilized by assigned unit.
• Must have a valid driver's license and be able to secure a valid Florida driver's license at the time of employment within this classification should it be required of the work unit.
• A comparable amount of education may be substituted for the minimum qualifications.

SPECIAL REQUIREMENTS

• This full-time position is based in Polk County, Florida. Flexibility may be required to support emergencies outside of regular business hours.
• Must undergo a Level 2 (FDLE) screening submitted electronically before commencing work.

Those obtaining this certification must maintain certification as a condition of employment. All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its residents.