Extension Grant and Fiscal Coordinator

Overview The Extension Grant and Fiscal coordinator plays a vital role in supporting research and funding efforts within Montana State University Extension. This position collaborates with principal investigators, administrative staff, and funding agencies to facilitate grant proposal development, submission, and compliance. In collaboration with MSU's Office of Sponsored Programs and Office of Research Development, this position will support and advise Extension faculty and staff in identifying, developing, submitting, and managing grants and contracts; managing resource expenditures including invoicing and reporting; preparing a variety of fiscal reports; utilizing CatBooks, Banner, Chrome River, and other accounting software; and working as a member of the MSU Extension Finance Team to assist with other duties. Duties Assist and advise Extension faculty and staff in seeking, procuring, and managing extramural funds including grants, contracts, and gifts. Conduct outreach to Extension faculty for connection to potential grant or extramural funding programs that align with Extension's strategic funding priorities. Facilitate and conduct proposal meetings, collect documentation, draft proposal development templates, and interpret application guideline requirements. Partner with the Office of Research Development to assist faculty with grant proposal submissions from start to finish. Collaborate with the MSU Office of Sponsored Programs to support Extension faculty and staff in managing grants and contracts received. Manage budgets from various indexes and independently analyze financial and budget trends and prepare a variety of monthly, quarterly, and annual fiscal reports. Utilize CatBooks, Banner, Chrome River, and other accounting software to pay expenses, develop and interpret financial reports, and correct errors. Manage changes in fiscal management practices to maximize efficiency and comply with policy changes. Manage formal fiscal audits including collecting and retrieving fiscal documentation and providing responses to fiscal questions. Clarify and coordinate fiscal and managerial responsibilities of Principal Investigators. Collaborate with Extension leadership team to support strategic priorities for funding, and participate as a member of the Extension Finance Team with other duties related to grant and fiscal management. Interpret and apply applicable University, State, and Federal fiscal policies. Independently complete tasks in a timely manner according to established deadlines with minimal supervision. Work with OSP to establish grant indices and distribute monies to institutions and sub-awardees In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.​ ​ Montana State University does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

Pay:

$55,000.00 - $68,000.00 per year

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Parental leave Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person